Request for Bids: Supply and Delivery of 30,000 Fruit Tree Seedlings – May 2025

INTRODUCTION:

The World Wide Fund for Nature Zambia Country Office (WWF Zambia) is part of WWF International, a network global organization that operates in more than 100 countries. Our mission is to stop the degradation of the Earth’s natural environment and to build a future in which humans live in harmony with nature by conserving the world’s biological diversity, ensuring that the use of renewable natural resources is sustainable, and promoting the reduction of pollution and wasteful consumption.

With funding from the Global Affairs Canada (GAC) through the International Institute for Sustainable Development (IISD), WWF Zambia is implementing the Climate Adaptation and Protected Areas (CAPA) project. The goal of the CAPA project is to strengthen the resilience of people, ecosystems and biodiversity to climate change impacts by implementing nature-based solution (NbS) in and around selected protected areas. In Zambia, the project is being implemented in selected sites within the Kavango Zambezi Transfrontier Conservation Area (KAZATFCA), specifically in and around the Mosi Oa Tunya and Sioma Ngwezi National Parks

Climate change has affected the amount of rainfall received in the KAZA landscape. Droughts and prolonged dry spells have accelerated degradation of riverine areas in the landscapes. The low rainfall received in the area is not sufficient to recharge the underground streams and aquifers due to increased surface water runoff in the degraded parts of the landscapes.  To address the problem of degradation and reduce surface runoff, CAPA interventions will focus on increasing tree and vegetation cover as well as water harvesting in the landscape.

This Request for Bids is focused on the supply of assorted fruit tree seedlings, which will be used by people in selected communities to establish fruit tree orchards  that will contribute towards increasing food and incomes sources as well contribute to assisted revegetation of degraded agricultural lands.

SCOPE OF THE PROCUREMENT:

WWF Zambia is seeking the services of Registered nurseries to supply and deliver healthy (disease and pest free, vigorously growing, stress free), medium sized (50-100cm high), well-hardened fruit tree seedlings that are ready for immediate transplanting. The type, variety and quantities of the required seedlings are provided below:

LOT 1 – ORANGES – BUDDED/ GRAFTED TYPE – WASHINGTON NAVEL OR VALENCIA LATE VARIETIES:

SESHEKE 3,000

SIOMA 3,000

KAZUNGULA 2,000

LOT 2: TANGARINES / NARTJES – BUDDED/ GRAFTED TYPE CAPE NARTJE OR PIXIE VARIETIES:

SESHEKE 2,000

SIOMA 2,000

KAZUNGULA 1,000

LOT 3: LEMON – ROUGH LEMON OR BUDDED/ GRAFTED EUREKA OR LIME VARIETIES

SESHEKE 1,500

SIOMA 1,500

KAZUNGULA 500

LOT 4: AVOCADO – GRAFTED / BUDDED HASS OR FUERTE OR RED VARIETIES

SESHEKE 3,000

SIOMA 3,000

KAZUNGULA 1,000

LOT 5: MANGO – LOCAL BIGALSO KNOWN AS DUDU OR BIG MANGO OR GFRAFTED DWARF (KENT OR HEIDI OR TOMMY ATKINS VARIETIES)

SESHEKE 1,000

SIOMA 1,000

KAZUNGULA 1,000

LOT 6: GUAVA – LOCAL WHITE OR RED VARIETIES

SESHEKE 1,000

SIOMA 1,000

KAZUNGULA 1,000

In addition to the seedlings, the supplier should provide safe transport, loading and offloading of the seedlings to the assigned offloading site(s) indicated in Table 1 above.

Interested suppliers should clearly indicate the type of fruit tree seedlings and quantities  they are capable of supplying under each of the lot(s) as well as the delivery site(s).

Successful bidders are expected to deliver full quantities that they will be contracted to deliver not later than 15th July 2025

PRELIMINARY REQUIREMENTS 

• Business/Company profile with a full list of Directors/owners
• Certificate of Business Registration/ Company registration
• Valid Tax compliance certificate

  TECHNICAL REQUIREMENTS.

The supplier(s) are required to supply and transport the agreed-upon quantity of medium-sized (50-100cm high), well-hardened fruit tree seedlings to the specified locations. Suppliers should provide the following information:

(a) Seedling name and variety,

(b) Age of the seedlings

(c) Age of the mother plant in case of budded or grafted seedlings

(d) Relevant seedling treatments to date, such as fertilizer applications, and pest and disease control

• Supplier(s) must be a Registered tree nursery operator with at least 5 years’ experience in similar business
• Supplier(s) must provide evidence of satisfactory supply of quality seedlings in the last 3 years, evidenced by copies of contracts/ Local Purchase Orders, Delivery notes, and reference letters from clients served
• Supplier(s) must provide proof of sound liquidity of the firm, through annual reports or bank statements for the last five (5) months

IMPORTANT!

1. WWF Zambia reserves the right to accept or reject any proposal.
2. WWF Zambia reserves the right to conduct due diligence as part of the evaluation process, to ascertain the status of the seedlings to ensure no signs of pest or disease infestation.
3. Technical evaluation will precede financial considerations.
4. Any forms of canvassing will lead to automatic cancellation of the bid in question.

BIDDING GUIDELINES   

Bid documents containing Technical and Financial aspects of this procurement must be submitted electronically via email to  [email protected]   no later than Tuesday  21st  May 2025 at Midnight with the email subject SUPPLY AND DELIVERY OF ASSORTED FRUIT TREE SEEDLINGS-CAPA INITIATIVE

A pre-bid submission meeting (virtual Via Microsoft teams) will be held on Monday 13th May 2025 from 10:00-12:00hrs to provide a platform for tender clarification. Interested vendors / suppliers are encouraged to join this non-mandatory meeting Via the meeting details below:

Link using Microsoft teams: https://teams.microsoft.com/l/meetup-join/19%3ameeting_N2IyNjFmN2EtNDk5YS00ZjQ2LWE5NjMtMGViY2IzMDUwMWFh%40thread.v2/0?context=%7b%22Tid%22%3a%22843ef2e3-cb2f-421e-9f89-cf7dd13a8fdf%22%2c%22Oid%22%3a%2235044573-1af0-4a87-878b-b60949bd6e0f%22%7d

Meeting ID: 399 422 806 241 4

Password: UR96KY7m

• A list of all bids received will be published on 23rd May 2025 through an email that will be circulated to all bidders
• Bidders must scrutinize all the requirements and must ensure that ALL documents are submitted in PDF Format as a single merged document or either in ONE Zipped Folder to be compliant and responsive.  Additionally, bidders need to ensure that all the other Mandatory requirements as these will form the basis for the preliminary evaluation
• Bidders are free to apply for the Lot(s) they feel most competent to deliver