Licensing and Documentation Officer

Zalawi Haulage Limited

We are seeking a highly organized and detail-oriented Licensing and Documentation Officer to join our team. The ideal candidate will be responsible for managing all truck and trailer licensing requirements and maintaining accurate documentation for our trucking company. This role is essential to ensure that our operations comply with industry regulations and legal standards.

Key Responsibilities:

Monitor and manage all necessary licenses and permits required for the company’s operations.

  • Maintain an organized system for tracking and renewing licenses, ensuring they are always up to date
  • Collection of certificates of fitness for all company vehicles/trailers
  • Planning and arranging fitness test for truck
  • Collection of road tax/carbon emission certificates from RTSA
  • Collection of vehicle identity certificates from RTSA
  • Collection of cross border permits from RTSA
  • Updating insurance and COMESA
  • Updating driver documents on the system (passport/license)
  • Coordinate with Chingola on Tracking
  • Ensuring that all trucks are dispatched timely and efficiently out the depot
  • Coordinate and send pre alerts for trucks
  • Coordinate in reporting breakdowns and accidents
  • Any other duties assigned by your supervisor

Skills Required

  • Excellent computer skills, including Word and Excel in a Microsoft Windows environment
  • Effective oral and written communication skills
  • Problem-solving skills
  • Ability to analyze information
  • Excellent interpersonal and organizational skills

Required Qualifications

  • Full Grade 12 certificate
  • Minimum Diploma in Transport & Logistics, Business Administration, or related field
  • Membership at Zambia Chartered Institute of Logistics & Transport (ZCILT) added will be an advantage
  • Excellent computer skills (word, excel, PowerPoint, internet) and database management
  • At least 1 Year of work experience in logistics will be an added advantage
  • Must be able to work independently as well in a team and be self-assured.

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