Head of Human Resources x1 & Study Administration Assistant x1

  • Full Time
  • Zambia
  • Applications have closed

Zambart

Zambart

Research and Development

to Improve Health for All

JOB OPPORTUNITIES

Zambart is an independent Zambian research organization whose headquarters is at the University of Zambia’s Ridgeway Campus in Lusaka. Zambart is globally renowned for its interdisciplinary research on HIV and Tuberculosis and has contributed to HIV and TB policy and practice at national and global levels. Zambart’s research portfolio now includes a broader scope of urgent public health issues.

Zambart staff form an interdisciplinary team with a range of expertise including epidemiology, clinical science, social science, laboratory, operations research, health systems and services research, health policy analysis, health economics, health communication and counselling.

To support our wide range of research activities, we are looking for an ambitious, suitably qualified candidate to fill the following exciting positions that have arisen:

Position: Head of Human Resources

Reporting To: Chief Operations Officer

Job Location: Lusaka

Duration: Two (2) years contract, start date May 2024

Position Summary

The Head of Human Resources is responsible for all human resources management of the organisation and is the chief advisor to management on all matters relating human resources management. The job holder will work closely and within the senior leadership team.

Roles and Responsibilities will include but are not limited to:

  • Setting objectives and strategies for the human resources team that align with the organisation’s overall objectives.
  • Promoting organizational values and nurture a positive organizational culture that supports high performance.
  • Promoting employee well-being and satisfaction to enhance productivity and good morale.
  • Principal advisor to management on all matters relating to human resources management at Zambart.
  • Representing the organization on human resources and personnel management matters at different fora.
  • Ensuring compliance to local and international labour laws and regulations, including the Zambia Employment Code Act of 2019, Workman’s Compensation, and other labour related statutory requirements.
  • Developing and delivering training and inductions on organisational policies, procedures and other relevant topics.
  • Developing, reviewing, and implementing the Zambart policies and procedures on recruitment, reward, retention, and release of staff.
  • Leading and promoting staff relations, and health & safety at work.
  • Reviewing and implementing the performance appraisal management system.
  • Staff Payroll management
  • Act as an objective liaison person between staff and management.
  • Maintaining personnel records
  • Preparing and communicating job descriptions to all staff.
  • Organising work permits for visiting and expatriate staff.
  • Flexibility to undertake any other tasks as required.

Person specifications

  • Degree in Human Resources management, Public Administration, Business Administration or equivalent.
  • A member of the Zambia Institute of Human Resources Management (ZIHRM).
  • Minimum 5 years demonstratable senior management work experience, preferably in NGOs.
  • Ability to work independently as well as manage and lead a successful team.
  • Proven-people management and interpersonal skills including being comfortable with working with individuals from diverse backgrounds.
  • Excellent and proven written and spoken English language skills.
  • Strong computer skills, including familiarity with Microsoft Office programmes (Word, Excel, PowerPoint) and other personnel management software.

Position: Study Administration Assistant

Reporting To: Head of Grants Administration

Job Location: Lusaka

Duration: Two (2) years contract, start date May 2024

Position Summary

The Study AdministrationAssistant will be responsible for front desk support and other routine administrative and logistical support to study teams to ensure smooth field operations.

Roles and Responsibilities will include but are not limited to:

  • Front office management- being the first point of contact with visitors and welcoming them and answering their enquiries warmly and courteously.
  • Answering incoming calls and redirecting them to relevant officers.
  • Ensuring that the lobby is kept tidy and clean.
  • Receiving, logging and distributing incoming and outgoing mails.
  • Managing photocopying services and billing studies on a monthly basis.
  • Procurement of office groceries, water, and toiletries.
  • Managing the conference room user allocations and bookings.
  • Following up and ensuring routine utility and service bills such as Zesco, Zamtel, sanitary services and other ancillary bills are settled timely.
  • Managing non-executive travel arrangements, including accommodation booking & reservations, flights and per diems, and other travel related logistics.
  • Coordinating and managing the logistics for study related conferences and training workshops.
  • Initiating and tracking of procurement requisitions for studies in Zambart’s automated procurement and payments system.
  • Ensuring study staff monthly talk time and data allocations are recharged timely every month.
  • Receiving goods into stores for the general stores and verifying all supplies and equipment delivered against invoices and purchase orders.
  • Issuing goods from the general stores to users.
  • Issuing, packing and preparing for mailing or shipping study forms, supplies, equipment and other materials to study sites.

Person specifications

  • A high national diploma in Administration or equivalent.
  • Excellent computer skills in MS office (word, excel, power point)
  • Excellent people management and communication skills, including ability to communicate information accurately, clearly and as intended.
  • Two years’ experience in travel coordination, customer service, organizing events and conferences and managing front desk.
  • Should be highly organized and a self-starter.
  • Ability to operate standard office equipment such as printing and photocopying machines.

How to apply

Applicants meeting the criteria for the above jobs should send their latest CVs, three traceable reference contacts, and a cover letter outlining clearly how they meet the above criteria, to The Human Resources Officer, Zambart Head Office, Ridgeway Campus, P.O Box 50697, Lusaka  or email [email protected]. Please indicate the position within the subject matter.

Closing Date:

The closing date for the receipt of applications is 3rd May 2024.

Only short-listed candidates will be contacted.


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