Terms of Reference for Training Key Government Ministry Officials as Trainer of Trainers (Tots) On Reporting Procedures and Alternative Report Writing

  • Consultancy
  • Kabwe, Zambia
  • Applications have closed

Zambia Civic Education Association

Terms Of Reference For Training Key Government Ministry Officials As Trainer Of Trainers (Tots) On Reporting Procedures And Alternative Report Writing.

Type of job: Consultancy – Short Term
Unit: Child Participation
Cluster: Child Protection
Contract Period: 6 working days
Location: Kabwe, Central Province
Reports To: Executive Director
Application Deadline 19th June 2024


Zambia Civic Education Association (ZCEA) is a non-governmental not-for-profit organization that promotes and protects children’s rights through advocacy and civic education. Established in 1993, ZCEA works to promote and protect children’s rights in line with the basic principles and standards contained in the international and regional human rights instruments. ZCEA’s vision is a society in which all people enjoy fundamental human rights, justice and human dignity prevails and the mission of promoting and protecting children’s rights through advocacy and civic education for children’s well-being.

In partnership with KNH, ZCEA is implementing the “Participation First, Children’s Voices Matter” to support the government of the Republic of Zambia through the Ministry of Community Development and Social Services to Strengthen child-led reporting and advocacy of their rights to Charter and Treaty Human rights bodies at national, regional, and international levels. The aim of the project is to promote child-friendly platforms such as Child Rights Clubs, School Councils, Children’s Parliament, and dialogue sessions with state and non-state actors to enable children to communicate their views on deprived or violated rights, seek solutions from the state actors and monitor solution delivery at school and community level. The project’s overall goal is to show the concrete benefits for the boys and girls are initial approaches for better access to social services and improved service delivery.


ZCEA under the Participation First, Children’s Voices Matter Project is looking for a consultant to train Trainer of Trainers (ToTs) in reporting procedures and write alternative reports.

The overall objective of this assignment is to strengthen child-led reporting and advocacy of their rights to Charter and Treaty Human rights bodies at national, regional, and international levels.


Reporting to the Executive Director and working under the guidance of the Programmes Manager, the consultant is expected to train Trainer of Trainers (ToTs) in reporting procedures and write alternative reports. The training will be a three-day training on reporting procedures and alternative report writing and will also cover child safety and child protection. The training will take place on 24th -26th July 2024 at a conference Centre (TBA) in Kabwe District, Central Province. The consultant will have 6 consultancy days (2 days for preparation, 3 days for conducting the training, 1 day for reporting).

Specifically, the consultant will train the Trainer of Trainers in the following areas:

1. Universal Periodic Report (UPR)

2. African Committee of Experts on the Rights and Welfare of the Child (ACERWC)

3. United Nations Convention on the Rights of the Child (UNCRC)

4. Child Safety and Child Protection


  • Develop and produce the training manual.
  • Develop a training programme.
  • Produce the training report.


Academic Qualifications:

  • Must possess a minimum of a bachelor’s degree in law or equivalent.
  • A degree in Human Rights or equivalent will be an added advantage.

Professional Experience:

  • Having worked around Human Rights Treaty Reporting such as Universal Period Shadow reports, International Covenant on Civil and Political Rights (ICCPR), United Nations Convention on the Rights of the Child.
  • Proof of having conducted similar trainings.

Skills and Competencies

  • Excellent communication skills.
  • Ability to work efficiently and adhere to strict deadlines, while working independently or with minimum supervision.
  • Results oriented.
  • A keen eye for detail and a critical mind.


  • Unless otherwise agreed by ZCEA the consultant will use his/her own office resources and materials in the execution of this assignment.
  • Remuneration will be agreed based on the Consultant’s experience and qualifications.
  • Remuneration will be paid contingent on the successful completion of the assigned tasks, and ZCEA’s satisfaction with the same
  • ZCEA reserves the right to withhold all or a portion of the remuneration if performance is deemed unsatisfactory.
  • ZCEA reserves the right to modify these terms of reference at any time.
  • All materials developed will remain the copyright of ZCEA.


The consultant is expected to work for a period of 6 working days spread according to a deliverable-based work plan. The period includes planning and delivery of all stated deliverables.


To apply, please submit the following as one PDF document:

  • Cover letter, explaining your interests/motivations to undertake this work.
  • Current CV or organizational profile (4 pages maximum).
  • Technical and financial proposal (4 pages maximum)
  • Copy of training Certificate in Reporting or related field
  • Submit evidence of previous work done

Submit to:

The Executive Director,

Zambia Civic Education Association

The Lucy Sichone Memorial House

Plot No. 2/1836 Azikiwe Close

Off Manchinchi Road

Northmead, Lusaka


Email:  [email protected] or [email protected]


Closing date for all applications: Wednesday, 19th June at 23:59hours

ONLY shortlisted candidates will be contacted.

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