Assistant Finance and Administration Officer

ti_zambia Zambia Civic Education Association

Career Opportunities at the Zambia Civic Education Association: Assistant Finance and Administration Officer.

Zambia Civic Education Association (ZCEA) is a non-governmental not-for-profit organization that promotes and protects children’s rights through advocacy and civic education. It is an equal-opportunity employer that places great value on hard work and reflective learning by all its employees.

ZCEA is seeking to recruit an Assistant Finance and Administration Officer who will work under the direct supervision of the Finance and Administration Manager and will be responsible for the following major duties:

1. Monitoring of ZCEA Bank Accounts and performing bank reconciliations.

2. Processing of payments and payment requests or memos.

3. Maintenance and monitoring of imprest register and liquidations within policy-specified timeframes.

4. Assist in project planning, budgeting, and budget monitoring essential functions.

5. Assistance with the preparation of annual ZCEA accounts including asset register.

6. Produce budget vs Actual donor financial reports timely.

7. Maintenance of finance filing system.

8. Perform procurement and store control functions.

9. Perform administration, staff management, and welfare functions.

Required Qualifications and experience

  • Grade 12 school certificate.
  • ZICA – Licentiate or ACCA – Skills or CIMA – Management or equivalent
  • At least 3 years post-qualifying experience in financial management for international donor-funded projects.
  • Current ZICA membership is a must.
  • Ability to manage time and perform to strict deadlines.
  • Experience with using Pastel Evolution Accounting Package.
  • Excellent oral and written communication skills.
  • Valid, more than 2 years experience, driver’s license an added advantage.

Please complete all sections. Incomplete applications will not be considered.

Completed application forms should be returned by email as a Microsoft Word document to [email protected] / [email protected]  Please use these email addresses for all applications. Use the form below to complete the Application. The closing date is Monday, 15th July 2024 at 23:59 hours CAT.

SECTION A: Personal Details

1.     PERSONAL

Surname

First Name

Home Address

Mobile number

Alternative no

Email address

2. ELIGIBILITY FOR EMPLOYMENT

Please note we are unable to provide work permits for this role.

2.1 Are you Zambian aged 21 years and above?

YES / NO (please delete as appropriate)

If yes, please state your National ID Number:

3. DISABILITY

Please mention any special needs which should be met to help you participate in the recruitment process.

3.1 Are there any needs in terms of access to equipment or facilities that you require to enable you to fully undertake the duties of this post?

YES / NO (please delete as appropriate)

If yes, please specify and how we can meet them

4. MEDICAL CONDITION

4.1 Do you have any medical condition/s which may impede your ability to carry out the post?

YES / NO (please delete as appropriate)

If yes, please give details

4.2 Are there any needs in terms of access to equipment or facilities that you require to enable to fully undertake the duties of the post for which you are applying?

YES / NO (please delete as appropriate)

If yes, please give details

5. DECLARATION OF CRIMINAL RECORD

5.1 Please declare in a separate document any criminal record or pending criminal proceedings against you. Label the document “Private and Confidential” and send via email.

5.2 REFERENCES

Please provide contact details of two referees one of whom should be your current or most recent supervisor. ZCEA will seek confidential references from the referees you would have provided.

Referee 1

Surname

First Name

Job Title

Mobile number

Organisation/Company name and address

Email address

Relationship to you

Referee 2

Surname

First Name

Job Title

Mobile number

Organisation/Company name and address

Email address

Relationship to you

6. DECLARATION

Please declare that all information provided in this application is true. This includes both professional and academic qualifications, status of ZICA Membership and number of years of experience.  Any misrepresentation of information no matter how minor will constitute grounds for summary dismissal. ZCEA reserves the right to check any of the details which you have provided in your application.

Please read, sign and date to confirm the statements below:

I confirm that the information I have provided in all sections of this application form, are true.

Signature (digital or handwritten)
Full Name
Date:

SECTION B: ACADEMIC, PROFESSIONAL AND WORK HISTORY

7. PRESENT OR MOST RECENT EMPLOYER

Job Title:

Date of commencement:

Date of leaving:

Full-time or Part-time:

Reason for leaving/wanting to leave:

Period of notice required:

Current or most recent gross salary per month:

Employer’s name and address:

Employer’s work telephone number:

Employer’s email:

Position’s key responsibilities:

8. WORK HISTORY with most recent first (add rows if necessary)

Date started
Date left
Full/Part-time?
Job title and brief details of post
Employer’s name and address

9. ACADEMIC QUALIFICATIONS with most recent first (add rows if necessary)

Date completed
Full or part-time?
Name of institution and course(s)/subject(s) studied
Certificate and grade  obtained

10. PROFESSIONAL QUALIFICATIONS

Please list:

a) Qualifications gained

b) Other courses/seminars attended in the last 5 years

c) Membership of Professional Bodies

Add rows as may be necessary

Date completed

Certificate Awarded/Institution/Length of Training

11.  MOTIVATION STATEMENT – RELEVANT KNOWLEDGE, SKILLS AND EXPERIENCE

Please present your knowledge, skills and experience to the job description and person specification and tell us why you are the most suited for the job in not more than 4 pages single spacing or not more than 1,000 words.


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