Assistant Administrative Officer

Zambia Institute of Architects

Registration and regulation of architecture in Zambia

  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and form
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Any other duties as may be assigned to you from time to time

  • Grade 12 School Certificate
  • Degree or Diploma in Business Administration
  • Professional Membership and Minimum of 5 years working experience in a similar Position
  • Knowledge of Graphic Design will be an added advantage

Other Skills and Attributes

  • Ability to work well under limited supervision.
  • Previous Experience in a related field will be added advantage;
  • Self-Driven with Excellent Customer Care Skills;
  • Exceptional Communication Skills;
  • Ability to Maintain a Strict Level of Confidence;
  • Proficiency in Microsoft Office Programs;
  • Attention to Detail;
  • Professional Appearance;
  • Strong Problem Solving Skills and Excellent Organisational Skills;
  • Highly Motivated and Ability to Prioritize Efficiently;
  • Ability to Work Alone or As Part of a Team;
  • Enthusiastic and Reliable;
  • High Levels of Integrity
  • Knowledge of Basic Office Management Procedures;
  • Valid driver license

To apply for this job email your details to applications.secretariat@gmail.com

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