Administrative Assistant

Zambia Medical Association Cooperative


The Administrative Assistant will attend to daily administrative demands of the cooperative and ensure that office functions and business operations are interlinked and run seamlessly with utmost efficiency. S/he will execute operational directives from the Fund Manager. S/he will be the link between the Fund Manager and all external stakeholders. This is a position that requires knowledge of corporate governance, business, finance, investment and associated regulatory compliance.


  • Conduct day-to-day administrative duties as delegated by the Fund Manager.
  • Developing, reviewing, and improving administrative systems and procedures.
  • Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
  • Working with the accounting and management teams to set budgets, monitor spending, track investments and liabilities in alignment with organizational goals.
  • Planning, scheduling, and promoting office events, including meetings, conferences and marketing events.
  • Collecting, organizing, and storing information using computer and filing systems.
  • Point of contact and coordinator of information dissemination to shareholders, the public, business partners, regulators and other stakeholders.
  • Cultivate relationships with relevant local and international business partners.
  • Provide oversight and administration of all the organization’s interactive platforms including e-mail portal, website and all social media pages.
  • Prepare working documents as assigned by the Fund Manager.
  • Develop plans of continuously improving internal processes, investment portfolio and institutional governance.
  • Shall be an agent to the cooperative’s bank accounts and facilitate transactions.
  • Manage petty cash.


  • Grade 12 Certificate
  • Diploma in Business Administration, Management, Marketing or any related field.
  • Bachelor’s Degree will be an added advantage
  • Knowledge in accountancy and taxation laws will be an added advantage.
  • Minimum of two (2) years prior experience
  • Valid Driver’s License (B or better)
  • Computer proficient (MS office)
  • Excellent written and verbal command of English language.
  • Good communicator.
  • Must be ready to work with minimal supervision
  • Willingness to work remotely and extended hours.
  • Must be familiar with the culture and ethos of the medical profession and possess the necessary comprehension required to navigate Medical  Doctors’ affairs.

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