Administrative Assistant

Zambia Medical Association

ZAMBIA MEDICAL ASSOCIATION – JOB OPPORTUNITY

ROLE IDENTIFICATION

Main Role: Administrative Assistant

Location: Secretariat

Reports to: Finance and Administration Manager/ Registrar

PURPOSE OF THE ROLE:

To be responsible for ensuring that all administrative aspects of the Association as well as basic human resource activities are well coordinated and run smoothly at all times

KEY RESPONSIBILITIES (RESULT AREAS)

  • Handles administrative functions at the Secretariat;
  • Handles maintenance, transport, security functions and general administrative office support
  • Delivers general office support services to ensure efficiency and effectiveness in the delivery of the service that supports smooth business operations.
  • Monitors the management of the ZMA vehicles to ensure efficiency and adequate transportation facility
  • Manages office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored.

SKILLS REQUIRED

  • Decision making and problem solving ability
  • Excellent reporting /minutes writing skills
  • Strong interpersonal skills
  • High level of integrity and confidentiality

MINIMUM QUALIFICATIONS AND EXPERIENCE

  • Grade Twelve (12) certificate
  • Diploma in Business Administration, or any equivalent field
  • Minimum of 2 years work related experience

Applications together with a detailed curriculum vitae and copies of certificates should be sent to; The Secretary General, Zambia Medical Association, P.O Box 50693,Lusaka Or email: [email protected]

Closing date for receipt of applications is Monday 27th June, 2022


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