Call for Suppliers and Contractors: Zambia NGO WASH Forum (2025-2026)

  • RFP / Tender
  • Lusaka, Zambia
  • Applications have closed

Zambia NGO WASH Forum

The Zambia NGO WASH Forum, a network of non-governmental organizations dedicated to improving water, sanitation, and hygiene (WASH) access and practices in Zambia, invites applications from qualified organizations and individuals to register as suppliers and contractors for the period 2025 to 2026.

Our Mission

The Forum amplifies the voices of its members and strives to achieve positive change in the WASH sector through:

  • Collaboration: Fostering partnerships and collective action among stakeholders.
  • Capacity Building: Strengthening the skills and knowledge of WASH actors.
  • Knowledge Sharing: Promoting the exchange of information and best practices.
  • Impactful Advocacy: Influencing policy and practice for improved WASH services.

Registration Categories

In line with our financial and procurement policies, we are seeking suppliers and contractors in the following categories:

  • Category A: Motor Vehicles
    • Motor vehicle repairs and servicing garages (term contracts applicable)
    • Supply of tyres, fuels, lubricants, tubes, fitment, and alignment services
  • Category B: Travel
    • Travel agency (local and international air travel)
  • Category C: Car Hire
    • Hire of vehicles to all 10 provinces of Zambia (term contracts applicable)
  • Category D: General Maintenance
    • Plumbing, electrical, construction, and professional cleaning services
  • Category E: Media/Creative Products and Services
    • Communication products and services (term contracts applicable)
    • Documentation and recording (photography, filming, translation, audio recording, Facebook Live, etc.)
    • Rapporteur and Proofreading services
    • Animation and graphic design
    • Mobile public address systems
  • Category F: General Supplies & Services
    • T-shirts and corporate shirts (term contracts applicable)
    • Courier services (term contracts applicable)
    • Advertising and insurance
    • Printing: Graphic design and digital printing
    • Stationery and other consumables
    • Supply of mineral water (term contracts applicable)
    • Printed NGO WASH Forum stationery (term contracts applicable)
    • Asset Tagging
  • Category G: Information and Communication Technology Services/Products
    • ICT vendors (computers, computer accessories, local area network gear, software, etc.)
    • Professional IT support services (term contracts applicable)
    • Network infrastructure services
  • Category H: Hospitality Services
    • Accommodation/lodging and meals (term contracts applicable)
    • Conference facilities and meals (term contracts applicable)
    • Outside catering services (term contracts applicable)

Applicable Cities/Districts for Hospitality Services:

  • Chipata
  • Chingola
  • Chirundu
  • Choma
  • Chongwe
  • Gweembe
  • Isoka
  • Itezhi-tezhi
  • Kabwe
  • Kalabo
  • Kalomo
  • Katete
  • Kasama
  • Kazungula
  • Kitwe
  • Livingstone
  • Lusaka
  • Mansa
  • Mkushi
  • Mongu
  • Mpika
  • Mwandi
  • Nakonde
  • Ndola
  • Kitwe
  • Kafue
  • Mwansabombwe
  • Petauke
  • Rufunsa
  • Siavonga
  • Serenje
  • Solwezi

Application Requirements

To apply, please submit the following documents:

  • Company profile (clearly indicating physical address, names and contact numbers and email addresses of key company directors, and official email address)
  • Valid copies of certificate of registration and incorporation
  • Valid ZRA tax registration and tax clearance certification
  • Proof of at least 2 Recent trade references
  • For IT-related goods and services, proof of accreditation as support centres or solution providers for companies such as Microsoft, HP, Dell, APC, etc.

Additional Requirements for Term Contracts:

  • Unit prices for goods/services offered (expected for 2025)
  • Billing methods (fixed per activity or variable – % of material/components used)
  • Payment terms
  • Any other relevant information related to the product/service

Submission Instructions

  • Clearly label all applications with “Registration of Suppliers for the period 2025 to 2026” and include the category being applied for (e.g., “Registration of Suppliers for the period 2025 to 2026 – Category E – Media Products”).
  • Submit applications by close of business on 17th January 2025 to:

The Forum Coordinator
Zambia NGO WASH Forum
Plot 377A/43C/2, Ibex Hill Road
Ibex Hill, Lusaka, Zambia
Phone: +260 978590979
Email: [email protected]

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