Zambia Open Community Schools
JOB OPPORTUNITY
Zambia Open Community Schools (ZOCS) exists to enable the Orphaned and Vulnerable Children in Zambia, especially the girl child and children with special educational needs, to access quality education. ZOCS hopes to achieve this through Advocacy, Capacity Building and support to community schools through Service Delivery, mainstreaming the cross cutting issues of gender, HIV and AIDS and disability, as well as learning-based monitoring and evaluation of its interventions. ZOCS seeks to recruit a qualified candidate who is motivated and result oriented to fill the following position:
1. PROCUREMENT OFFICER (1) – LUSAKA
A. Job Title: Procurement Officer
B. Location: Lusaka
C. Reporting: Resource and Mobilization Manager
PURPOSE OF THE POSITION
The role of Procurement Officer involves ensuring planning and coordinating of procurement activities on all projects in order to ensure transparency and Value for Money.
Key areas of responsibility include:
- Assists in the preparation of the annual procurement plan as per organization’s policy and guidelines.
- Assists in the implementation and monitoring of progress of all planned procurement activities.
- Prepares solicitation documents in the format required by ZOCS and advertises invitations for bids.
- Prepares Bid analysis in readiness for submission to ZOCS Procurement committee for clearance.
- Prepares procurement committee papers for submission to the Procurement Committee.
- Drafts and issues contracts, terms and conditions and Schedules, and ensures effective management of contracts.
- Assists in the preparation of quarterly and annual reports for all procurement activities undertaken.
- Ensures that all procurement transactions are well documented and up to date.
- Purchasing office equipment, materials and supplies within the agreed limits locally, in accordance with ZOCS regulations.
- Issuing local purchase orders (LPOs) for the programme and ensuring they are correctly numbered and filed.
- Accepting goods and ensuring that receipt is documented and that goods received are checked appropriately and, when necessary, processing complaints
- Checking goods invoices, goods inward receipts and other (delivery) documents and payment instructions before handing them over to the Project Accountant.
- Inventory keeping for the procured items.
- Documenting and filing completed orders and contracts properly and in line with ZOCS rules and regulations
Qualifications:
- Bachelor’s Degree in Purchasing and Supply/ Graduate Diploma in Chartered Institute of Purchasing and Supply
Experience
- A minimum of at least 5 years’ experience managing procurement, preferably for Government and/ or internationally financed projects.
- He or she must have a sound understanding of procurement guidelines and procedures applying to Zambia Public Procurement Authority and/ or internationally financed projects.
- Must have significant training and practical experience in procurement within the National Public Procurement or internationally financed projects.
Must be a member of the Zambia Institute of Purchasing and Supply with a valid ZIPS practicing certificate.
Core Values
1. Commitment to Values, Mission and Vision of the Organization
2. Integrity in all actions
3. Diversity and Inclusion
Core Competencies
1. Communication
2. Working with People
3. Drive for Results
To apply, kindly send through your application letter and CV, clearly stating the job title of interest to:
The Deputy Executive Director
Zambia Open Community Schools
P.O Box 50429
No. 20 Tito Road
Rhodes park
Lusaka
Kindly note that only candidates who meet the above specifications and competencies should apply enclosing their C Vs, and photocopies of their relevant academic qualifications. Day time telephone and/or mobile contacts should be clearly indicated. Applications should reach the undersigned not later than Wednesday 15th July, 2020.
Only shortlisted candidates will be contacted.
ZOCS provides equal employment opportunities to qualified and experienced women and men.