Website ZIRCON ENERGY SOLUTIONS LTD
Water and Energy related Solutions
We are looking for an Administrative Assistant to join our team and support daily operations of our company
- Provide administrative support between departments
- Assist with arranging transport for staff members
- Prepare and organize office materials.
- Ensure that procurement requests are made on time
- Manage the front desk and receive all visitors
- Provide support and arrangements for meetings
- Assist the Procurement Officer in maintaining database and obtaining quotations
- Carry out any other administrative work assigned by the supervisor
- Posts customer payments by recording cash, checks, and credit card transactions.
- Updates and reconcile trade receivables and payables.
- Maintains records by microfilming invoices, debits, and credits.
- Verifies validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments, and from customers;
- Resolves valid or authorized deductions by entering adjusting entries.
- Resolves invalid or unauthorized deductions by following pending deductions procedures.
- Resolves collections by examining customer payment plans, payment history, credit line; coordinating contact with collections department.
- Summarizes receivables by maintaining invoice accounts; coordinating monthly transfer to accounts receivable account; verifying totals; preparing report.
- Prepare payroll
- Monthly report
- Job costing
- Accomplishes accounting and organization mission by completing related
results as needed
- Excellent computer skills, including Word and Excel in a Microsoft Windows environment
- Effective oral and written communication skills
- Problem solving skills
- Ability to analyse information
- Minimum 2 years work Experience in similar office administrative or Accounts position.
- Excellent interpersonal and organizational skills
- Full grade 12 school certificate.
- Experience in Fast moving consumer goods
- Level 2 ACCA/CIMA, Zica Technician or Full AAT & NATECH
- Diploma or Degree in Public Administration, Business Administration or related field
ONLY candidates that meet the minimum requirements will be considered.
In the subject line indicate “Administrative Assistant”
ZIRCON ENERGY SOLUTIONS LTD,
33 PASELI ROAD, NORTHMEAD, LUSAKA, ZAMBIA
Email: [email protected]