Administrative Assistant

We are looking for an Administrative Assistant to join our team and support daily operations of our company

Main Accountability

• Provide administrative support between departments
• Assist with arranging transport for staff members
• Prepare and organize office materials.
• Ensure that procurement requests are made on time
• Manage the front desk and receive all visitors
• Provide support and arrangements for meetings
• Assist the Procurement Officer in maintaining database and obtaining quotations
• Carry out any other administrative work assigned by the supervisor
• Posts customer payments by recording cash, checks, and credit card transactions.
• Updates and reconcile trade receivables and payables.
• Maintains records by microfilming invoices, debits, and credits.
• Verifies validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments, and from customers;
• Resolves valid or authorized deductions by entering adjusting entries.
• Resolves invalid or unauthorized deductions by following pending deductions procedures.
• Resolves collections by examining customer payment plans, payment history, credit line; coordinating contact with collections department.
• Summarizes receivables by maintaining invoice accounts; coordinating monthly transfer to accounts receivable account; verifying totals; preparing report.
• Prepare payroll
• Monthly report
• Job costing
• Accomplishes accounting and organization mission by completing related
  results as needed

Skills Required

• Excellent computer skills, including Word and Excel in a Microsoft Windows environment
• Effective oral and written communication skills
• Problem solving skills
• Ability to analyse information
• Minimum 2 years work Experience in similar office administrative or Accounts position.
• Excellent interpersonal and organizational skills

Required Qualifications

Qualifications

• Full grade 12 school certificate.
• Experience in Fast moving consumer goods
• Level 2 ACCA/CIMA, Zica Technician or Full AAT & NATECH
• Diploma or Degree in Public Administration, Business Administration or related field

ONLY candidates that meet the minimum requirements will be considered.
In the subject line indicate “Administrative Assistant”

WRITE TO:

SALES/ADMINISTRATOR DIRECTOR
ZIRCON ENERGY SOLUTIONS LTD,
33 PASELI ROAD, NORTHMEAD, LUSAKA, ZAMBIA

Email: [email protected]