JOB PURPOSE
To manage and coordinate procurement activities for both the Lodge and Trust Institution, ensuring efficiency, cost-effectiveness, and compliance with procurement policies and procedures.
KEY RESPONSIBILITIES
· Develops and implements procurement plans in line with institutional needs and budgets.
· Ensures procurement activities adhere to policies, procedures, and regulatory requirements.
· Develops reliable sources of supply for goods and services.
· Establishes and maintains cordial relationships with vendors and suppliers.
· Negotiates cost-effective deals while ensuring quality and timely delivery.
· Monitors supplier performance and compliance with contractual terms.
· Prepares and monitors bid documents to ensure compliance with the bidding process.
· Conducts bid analysis and provide recommendations on purchases.
· Tracks orders and deliveries to ensure timely receipt of goods and services.
· Monitors and enforces expediting of delayed orders with suppliers.
· Resolves procurement-related issues with suppliers and internal clients.
· Updates and maintains complete and accurate procurement records for audit and future reference.
· Prepares quarterly procurement reports for management review.
· Perform any other duties as may be assigned by the supervisor.
QUALIFICATIONS, SKILLS AND EXPERIENCE REQUIRED
· Grade Twelve (12) School Certificate.
· Bachelor of Science in Public Procurement or equivalent.
· Professional certification in procurement (e.g., CIPS, ZIPS membership)
· At least 3 years working experience
· Knowledge of ERP procurement systems.
· Strong analytical and negotiation skills.
· Excellent organizational and communication skills.
- High ethical standards and confidentiality in procurement processes.
· Excellent communication and interpersonal skills to manage relationships with internal stakeholders and suppliers.
· Meticulous attention to detail to ensure accuracy in procurement processes and documentation.
Applications accompanied by photocopies of certified academic and professional qualifications with a detailed Curriculum Vitae giving at least three (3) traceable references should be sent to;
The Executive Director
Zambia Institute of Mass Communications Educational Trust
Plot 3529 Government Road
P.O Box 50386 RW
Lusaka.
Or send via email to: jobs@zamcom.ac.zm
Closing Date: 10th December, 2025.
