Multiple Jobs - Seaborg Tracking Zambia

Full Time
Lusaka, Zambia
Posted 1 year ago
Applications have closed

Website SeaborgTracking Seaborg Tracking Zambia Limited

Seaborg is a professional IOT provider of vehicle tracking

1.Office Manager

Location: Lusaka

Basis: Full- Time

Seaborg Tracking Zambia Limited is an equal opportunity employer, it was established in 2014 in response to the growing market demand for high quality and innovative solutions at affordable prices. Seaborg has offices in Lusaka and Kitwe with Livingstone and solwezi offices scheduled for operationalization in the first quarter of 2023 we have the widest coverage and can meet country wide needs.

About the Role:

The Office Manager will organize and coordinate office administration and procedures, to ensure organizational effectiveness, efficiency, and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision, and task delegation.

Office manager responsibilities:

Organize and schedule meetings and appointments.
Preserve human Resource policies, office policies, office operations and procedures as necessary.
Manage relationships with vendors, service providers, and landlords, ensuring that all items are invoiced and paid on time.
Manage contracts and price negotiations with Clients, office vendors, service providers, and office lease.
Responsible for creating PowerPoint slides and making presentations.
Manage executives’ schedules, calendars, and appointments.
Ensure that results are measured against standards, while making necessary changes along the way.
Allocate tasks and assignments to subordinates and monitor their performance and keep the management properly informed.
Responsible for recruiting staff for the office and providing orientation and training to new employees to ensure top performance of office staff.
Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analysing variances, and carrying out necessary corrections that may arise.
Coordinate office staff activities to ensure maximum efficiency and evaluate staff performance.
Ensure filing systems are maintained and current to ensure security, integrity, and confidentiality of data.
Prepare operational reports and schedules to ensure efficiency.
Maintain a safe, secure, and pleasant work environment.

Office manager requirements:

Proven office management, administrative, or assistant experience.
Excellent time management skills and ability to multitask and prioritize work.
Excellent written and verbal communication skills.
Knowledge of accounting, data, and administrative management practices and procedures.
Knowledge of clerical practices and procedures.
Knowledge of human resources management practices and procedures.
Knowledge of business and management principles.
Computer skills and knowledge of office software packages.

Office manager key skills & proficiencies:

Problem Solving
Time Management
Integrity
Teamwork
Supervising
Interpersonal Skills
Motivation

Qualifications:

First degree in Business Administration, Public Administration or related field, with at least 2 years of office management experience in a reputable organization company.
Experience with fleet management, inventory management, logistics support and vendor management
Demonstrated experience in supervision of support staff.
Driving License

2. Client Relationship Officer

Location: Lusaka

Basis: Full- Time

Background

About the Role:

Client Relationship Officer is responsible for assisting the Office Manager with all the tasks related to the management of customer accounts, client’s expectations and bringing new business from such accounts. Client Relationship Officer will be involved in the contract negotiation and keeping close relationship with the clients during the whole contract life cycle, as well as the project implementation phase. His/her main objectives will be to ensure that all contractual obligations are met in a timely and cost-effective manner, leading towards the optimum client satisfaction.

Responsibilities

Building and maintaining relationships with clients and their key personnel
Conducting business reviews to ensure clients are satisfied with their products and services.
Alerting the sales team to opportunities for further sales.
Letting customers know about other products/add-ons that the company offers in line with the company’s strategy.
Attending meetings with clients to build close professional relationships.
Participate in the Operational calls with client and compile an action plan that is shared with all stakeholders as required.
Achieving client relationship targets and KPI’s as set by the office Manager.
Working closely with Sales, Implementation and Operations team and manage the day to day needs of the clients.
Escalating and resolving areas of concern as raised by clients.
Carrying out client satisfaction surveys and reviews.
Tracking and monitoring all agreed deliverables and liaising with internal departments as required to ensure client needs are fulfilled effectively.
Available to work on shift basis from time to time, as required by the company.

Requirements

Diploma in Marketing/ Management/ Business Administration or equivalent
Working experience in a similar role.
Commitment towards achieving optimum clients’ satisfaction.
Competence in using Microsoft Office and business software.
Solid command of English language.
Excellent negotiations and customer relations skills.
Highly organized with close attention to detail.
Driving License.

3. Accountant

Location: Lusaka

Basis: Full- Time

Background.

Job Purpose;

Providing daily accounts oversight to ensure that accounts records are complete, accurate and comply with International Financial Reporting Standards. Effecting all financial transactions, financial analysis, monthly and annual budgeting, monitoring and forecasts. Supporting programs costing, annual audit and the implementation of financial compliance controls.

Key Functions;

Reporting to the Office Manager, the Accountant will lead functions of accounts unit including but not limited to the following areas:-
Payments: Maintaining payables portfolio by scheduling timely cash outflows while paying vendors on time to maintain good relationship and late payment charges.
Revenues: Accounting for and track receivables including promises and outstanding invoices, and maintaining friendly reminding system to ensure partners pay overdue remittances on time.
Budgeting: Supporting costing process on grants proposal, preparing and reviewing of the monthly budget, compare budgets with actual expenditure.
Reporting: Collecting and recording financial data properly in accordance to international standard and produce required financial reports from time to time.
Financial Controls: Continuously exercising financial controls including reconciliations, bank statements, check control compliance, fraud and theft prevention. Ensuring procedures are set up properly to manage risks on fund misuse.

Responsibilities;

Control

Managing accounting activities and schedule to meet the financial reporting requirements and deadlines specified by the management;
Preparing financial statements in compliance with International Financial Reporting Standards;
Ensuring that financial transactions are in compliance with policies and procedures;
Monitoring financial activities and advises the Office Manager of situations that may adversely affect on compliance with policies and procedures;
Contributing to continuous improvement of internal controls environment including policies, systems and procedures;
Identifying requirements for and develop reporting formats to aid in the management of operations and expenditures;
Ensure monthly basis balance sheet reconciliations are completed on a timely basis and ensure that those final reconciliations and balances are reviewed with the Office Manager;
Overseeing the internal controls for protection of assets (cash, inventory, fixed assets) through the enforcement of internal control policies and procedures;
Maintaining current knowledge of local government requirements related to financial matters and ensures compliance with tax and pension regulations, as well as other applicable legal requirements;
Preparing and following up the submission of monthly tax refund applications;

Treasury

Overseeing the timely preparation, review and approval of all monthly bank account and cash reconciliation’s;
Ensuring compliance with policies and procedures on advance payments and credit terms;
Designing and implementing systems necessary to maintain on current basis accurate forecasts of cash requirements for meeting payables, commitments and investments;
Ensuring that cash requests are submitted timely to management;
Supervising the collection of contractual and other receivables.

Budget

Supporting the process of preparation and revision of budgets and grant proposals;
Providing to management and facilitating the review of the monthly budget versus actual expenditure reports and analysis for all restricted and unrestricted funds;
Preparing the annual and monthly cash forecasts based on approved budgets and funding.

Required Qualification & Skills

Experience

Minimum of two years’ experience in the financial accounting area.
Extensive experience in preparation of financial statements in compliance with International Financial Reporting Standards.
Extensive experience in working with computerized accounting systems, spreadsheets and database programs.

Education

At least a minimum of Bachelor Degree in Accounting, , Commerce or Finance;
A professional certificate in accounting such as ZICA, CIMA or ACCA is an added advantage.
Valid ZICA Membership

Skills and Abilities

Must have good written and verbal skills in the English language.
Must be able to identify and communicate potential problems and propose solutions.
Must be able to set appropriate priorities and deal effectively with numerous simultaneous tasks.
Ability to carry out responsibilities independently with minimal technical support from within the program organization.
Must be a good communicator to support other staff.
Good at role of facilitator and team player in solving problems.

Send your application letter, CV and qualifications to [email protected] before 17hrs 12th November 2022 addressed to The Director Administration/ Finance

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