Job Title:

Assistant Accountant (Experienced)

Location:

Mkushi Office

Reports To:

Managing Director (MD)

Head of Accounting

Job Purpose

The Assistant Accountant will support the effective financial management of the Mkushi office by ensuring accurate accounting records, strong internal controls, and timely financial reporting. The role focuses on overseeing sales accounting, inventory management, and fixed asset control, while supporting compliance with company policies and statutory requirements.

Key Responsibilities

1. Sales & Revenue Accounting

Review and verify daily, weekly, and monthly sales reports for accuracy and completeness.
Ensure all sales transactions are accurately captured in the accounting system.
Reconcile sales records with bank statements, mobile money, and cash collections.
Monitor credit sales, customer balances, and support follow-up on outstanding receivables.
Assist with pricing reviews and gross margin analysis.

2. Inventory Management & Controls

Oversee inventory records to ensure alignment between physical stock and system balances.
Coordinate and participate in regular stock counts and investigate variances.
Monitor stock movements, expiries, slow-moving items, and stock write-offs.
Ensure compliance with inventory handling, storage, and reporting procedures.
Liaise with procurement and operations teams to optimize stock levels.

3. Fixed Assets Management

Maintain and regularly update the fixed asset register for the Mkushi office.
Record asset acquisitions, disposals, transfers, and depreciation.
Conduct periodic physical verification of fixed assets and report discrepancies.
Ensure proper tagging, safeguarding, and utilization of company assets.

4. Financial Reporting & Support

Prepare monthly schedules and supporting documentation for management accounts.
Assist in branch budgeting, forecasting, and variance analysis.
Provide timely and accurate financial information to the Managing Director and Head of Accounting.
Support internal and external audit processes.

5. Compliance & Internal Controls

Ensure adherence to internal financial policies, procedures, and SOPs.
Support compliance with statutory requirements, including ZRA obligations.
Identify control weaknesses and recommend improvements.

6. General Accounting & Administrative Support

Assist with journal entries, reconciliations, and month-end close activities.
Support accounts payable and receivable functions when required.
Perform any other finance or accounting-related duties assigned by management.

Qualifications & Experience

Bachelor’s Degree in Accounting, Finance, or a related field.
Partly qualified or qualified in ZICA, ACCA, or CIMA is an added advantage.
Minimum 3–5 years’ relevant accounting experience, preferably in a branch or operational environment.

Skills & Competencies

Proficiency in Microsoft Office, particularly Microsoft Excel (spreadsheets, reconciliations, data analysis), Word, and Outlook.
Strong analytical and numerical skills with high attention to detail.
Experience working with accounting and inventory management systems.
Ability to work independently and manage multiple priorities.
Strong communication and reporting skills.
High level of integrity, accountability, and professionalism.

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