ABOUT CHILDREN INTERNATIONAL

Children International Zambia, herein referred to as CIZ, is an affiliate of Children International (CI), a global nonprofit that delivers child and youth development programming to break the cycle of generational poverty, headquartered in Kansas City, USA,

Children International serves 218,000 young people in 10 countries around the world for the first two decades of their lives. By providing access to resources that include health care, education, and life and job skills, we are equipping them to eventually become sustainably employed adults, as we empower young people to transform their lives, we also are strengthening their families and communities.

Children International’s work to end poverty for good is made possible by approximately 3,800 dedicated volunteers and by generous sponsors, donors, corporations and partner organizations. Our mission is also carried out by 1,300 employees worldwide. To ensure that our programs continue giving children and youth the best possible chance, we are growing our people talent. That’s where you come in.

As a locally registered entity, CIZ boasts of a dedicated team of over 70 staff and 200+ volunteers. The organization operates offices and programs that support more than 17,000 young people across different communities in Lusaka namely - George, Kanyama and Chibolya.

THE CAREER OPPORTUNITY

The Talent Growth Specialist, employed by CI-Zambia, will join the agency at a pivotal moment as it implements new Child Path strategies designed to enhance effectiveness, efficiency, and accountability for the benefit of over 17,000 sponsored children in Lusaka.

Reporting directly to the Talent Growth Manager, this role requires close coordination and collaboration with colleagues across the organization—including the Agency Director, department managers, program leads, service area coordinators, and field officers—while ensuring full compliance with CI-Zambia policies, particularly those related to child safeguarding

Key responsibilities include partnering with the Talent Growth Manager to foster a culture of belonging aligned with the organization’s vision and mission; supporting the implementation of talent growth practices such as recruitment, employee life cycle management, staff welfare and development; maintaining accurate employee records and HRIS data; ensuring timely payroll processing in collaboration with the finance team and in compliance with statutory regulations; and managing documentation for legal accreditations and other statutory requirements.

Given the ongoing transformation within CI-Zambia, the position is of critical importance, supporting the Talent Growth manager in building a strong, engaged workforce that drives CIZ’s mission forward. While the role presents significant challenges, it also offers the rewarding opportunity to contribute to—and observe—the meaningful transformation in the lives of thousands of young people participating in the agency’s sponsorship program.

Key accountabilities

a. Talent Acquisition

· Identify diverse channels for sourcing and support internal and external circulation/visibility and advertising on specific channels, in line with the internal process.

· Screen and shortlist applications as well as facilitate interview scheduling.

· Prepare and maintain all documentation, including report compilation and score collations, reference verifications, intimation to unsuccessful/successful candidates, etc.

· Issuance of appointment letters, terms and conditions, contracts, etc.

a. Employee Life Cycle Management, Documentation and HRIS

· Support managers with the on-boarding process, to enable effective assimilation of all new hires.

· Prepare, send out and maintain centralized employee documentation across employee life cycle for all staff, accurately and on time including recruitment documents, Contracts, Confirmations, Transfer, Increment letters, Relieving’s, Experience Certificates, etc.

· Maintain, regularly review and update with accurate information the central employee database.

· Preparing HR audit, compliance and other reports and presentations and report findings.

· Ensure safe keeping and confidentiality of personnel information, records and documentation of all staff, including critical and complex employee relations’ decisions, e.g.: performance management, grievances handling, harassment, workplace misconduct, terminations, etc.

· Facilitate an effective and seamless exit process for resigning or terminated staff.

· Support in identifying, effective setup, regular updating, proper maintenance and leveraging of the agencies technology (HRIS) platform.

Document meetings, accreditations, and other government required legal documents

a. Employee Safety, Welfare, Engagement, and Development

· Assist employees with their needs and support requests and provide follow-up so that appropriate solutions are provided to internal clients.

· Coordinate trainings with concerned department heads/managers, specifically scheduling and documenting attendance & feedback.

· Administer, collect, and collate data on employee morale and health through various activities, including feedback surveys.

· Monitor indicators of employee grievances.

· Support the TG Manager in roll out of employee and volunteer engagement initiatives

a. Policies, Payroll and Compliance:

· Maintain and track staff leaves, vacation and attendance and provide accurate inputs to the Accounting team to support processing of payroll.

· Respond to inquiries from all staff related to leave, attendance, or any other concerns.

· Assist in the creation or update/modification of organizational policies and guidelines related to employment of staff and implement them accordingly

· Provide support and prepare legal documents for other staff related legal/statutory accreditations.

Assist in the effective roll out of any new policy and Talent Growth process within the Agency

EDUCATION, EXPERIENCE AND KEY SKILLS:

· A degree in Human Resource management or any other relevant discipline with minimum 5 years of experience in a similar profile.

· Must be a registered member of the Zambia Institute of Human Resource Management

· Hands-on experience with Human Resource Information Systems (HRIS) and strong proficiency in Microsoft Office applications, particularly word, ppt and excel.

· Possess good interpersonal skills with the proven ability to deal tactfully and build effective relationships with people across levels, both internally and externally.

· Time management and planning skills with the ability to prioritize, work under pressure and ensure adherence to deadlines and turnaround time without compromising quality.

· Attention to detail with the proven ability to analyze data, identify trends, problem solve and suggest improvements.

· Proven ability to work independently and as part of a team, and to adapt to changing priorities and demands.

· Demonstrated ability to quickly learn new systems, processes, and procedures, coupled with a growth mindset characterized by openness, humility, and courage to embrace change.

Self-motivated and proactive with a high level of compassion, empathy, integrity and passion to work on complex social causes, especially the cause of children and youth

Organizational Policies

· Strictly observe confidentiality and strong ethics with respect to all participant information, financial reports, and other organizational data.

· Comply with and ensure adherence to the organization’s policies, safety and security protocols and child safeguarding norms and guidelines by self and other stakeholders both internal and external.

· Value other cultures and demonstrate respect while relating with all organizational constituents irrespective of their race, color, faith, gender, sexual orientation, age, caste, abilities, experiences, beliefs, and ethnicity.

Overall Decision Making & Supervision

· moderately complex decisions requiring judgement and initiative.

JOB INFORMATION

· Department: Talent Growth

· Reports to: Talent Growth Manager

· Grade: 6

· Type of Engagement: 2 years contract renewable

Children International firmly supports the principle and philosophy of equal opportunity for all individuals, regardless of age, race, caste, gender, sexual orientation, creed, disability or any other protected category pursuant to applicable national, state or local law.Children International – Zambia is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers, and associates to share this commitment.

Individuals who are interested and believe they possess the necessary skills and experience are invited to submit their motivational letter and Curriculum vitae to the email provided below.

Children International - Zambia

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