Company Profile

Fika exists to innovate cost-effective rural infrastructure solutions through advocacy, evidence and technical assistance to promote safe access for geographically isolated communities through partnership with governments and donors.

We provide flexible work arrangements, comprehensive mental and physical wellness support, and annual salary reviews aligned with our compensation policy. Additionally, we offer opportunities for professional growth, allowing individuals to shape their own career paths through targeted development programs.

Job purpose

The Procurement & Logistics Coordinator is responsible for managing procurement coordination, logistics planning, inventory systems, and overall supply chain operations to ensure timely and efficient delivery of materials, equipment, and services required for program implementation.

The role focuses on end-to-end supply chain execution, from sourcing and procurement coordination through to delivery at project sites, ensuring availability of materials aligned with construction schedules, while maintaining compliance with procurement procedures and operational efficiency.

Duties and Responsibilities

Procurement Coordination

Coordinate procurement processes from requisition to delivery in line with organizational policies
Adapt and implement organizational policies to align with local regulatory and operational requirements
Interpret standard operating procedures (SOPs) and deliver training to local staff to ensure consistent understanding, compliance, and execution
Source suppliers, obtain quotations, and support bid evaluation and selection processes
Prepare and maintain procurement documentation, including RFQs, purchase orders, contracts, and delivery records
Liaise with program and engineering teams to clarify specifications, quantities, and timelines

Logistics and Transport

Coordinate transport and delivery of materials, tools, and equipment to project sites
Track shipments and resolve logistics delays or bottlenecks
Support operational use of vehicles and other logistics arrangements for field delivery
Coordinate and monitor fleet utilization for operational logistics, including vehicle scheduling, usage tracking, movement control, and support for timely delivery of materials and field operations.
Maintain proper dispatch and delivery documentation
Supervise Fika driver

Warehouse and Inventory Management

Oversee receiving, storage, dispatch, and stock control of materials and equipment
Maintain accurate inventory records and conduct periodic stock counts
Ensure safe, organized, and efficient warehouse operations
Monitor stock levels and support timely replenishment

Supply Chain Planning and Coordination

Support demand planning and forecasting in line with program workplans and bridge construction schedules
Coordinate with engineering, program teams, contractors, and suppliers on material requirements
Identify and help address supply chain risks that may affect timely delivery
Support improvements in supply chain efficiency and performance

Compliance and Reporting

Ensure procurement and logistics activities comply with organizational policies and applicable regulations
Maintain complete and audit-ready records
Prepare regular updates on procurement, inventory, and delivery status
Track key supply chain indicators such as lead times, stock availability, and delivery performance

Qualifications and Experience required

Bachelor’s degree in Supply Chain Management, Procurement, Logistics, Engineering, or a related field
Minimum 3–5 years of relevant experience in procurement, logistics, or supply chain operations
Experience in construction, infrastructure, or project-based environments is strongly preferred
Active Membership with the Zambia Institute of Purchasing and Supply (ZIPS) is required.
ZAQA certified qualifications

Fika

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