JOB DETAILS:

Main Purpose Of The Job

Reporting to the Senior Accounts Officer, the job incumbent shall be responsible for day to day running of Accounts department. The Accounts Clerk have the responsibility to process invoices, record receipts/ payments and general ledger entries as assigned by the Head of Dept. He/she shall also develop, maintain and build sound relationship with all stakeholders.

Key Results Areas

Principal Accountabilities

KPIs

Debt Collection Handles debt collection by:

– ensuring regular daily review of debtor’s individual accounts

– Contacting debtors in the most appropriate ways to facilitate collections

– Ensuring follow up with debtors to eliminate disputes

– Keeping proper filing of invoices and other relevant documents to facilitate reconciliation of customer accounts

– Issuing advice on the credit risk of customers

– Ensuring timely dispatch of Statements of accounts and reminders

– Issuing appropriate feedback of credit exposure of the company with respect to its debtors

– Ensure the Accounts Receivable Process are well followed and up to date

– Accuracy of figures

– Debt transaction

– Proper scheduling

– Follow up

– Average debtor days

Data Entry

– Ensure receipts are processed on corresponding customer accounts

– Ensure accuracy of data entry

– Ensure payment are processed on corresponding Vendor Accounts

– Ensure correct GL code is used as per nature of transactions

– Any other cognate duties assigned by management

– Correct Data Entry

– Accuracy of Figures

Invoicing Accounts receivable

– Identifying proper client account to issue invoice

– Ensure correct sales GL code is used

– Ensuring that the numerical sequences of invoices are unbroken

– Ensures that all key information pertaining to the invoice are properly and clearly recorded.

Accounts payable

-Identifying proper vendor account to issue invoice

-Ensure correct COS/Expense GL code is used

-Prompt and complete filing of invoices and related documents

Deposits: Collects cash/cheques from clients and proceed by:

-Ensures to fill up Cash/Cheque deposit form for all cash and cheques received for effecting cash deposits

-to update Navision upon reception of payments

-Accuracy of input Filing

-Ensure filing of documents are up to date

-Ensure correct labelling of Files Daily

Key Competencies (Technical) Key Technical Competencies (Scope)

Customer Accounts Reconciliation – Debt Collection

– System records

– Reconciliation of accounts

Records – Proper record keeping

– Updated housekeeping of files

Payment processing – Cash payments

– Credit Notes

– Journal entries

Person Specifications

Qualifications, Skills and Knowledge:

The job holder should ideally possess:

– Certificate in Accounting

– Good computer literacy

– Good communication skills

– Good written and spoken English and French

Experience:

The ideal job holder should have:

– A minimum of 1 year of work experience as Accounts Clerk

– 6 months on the job training and knowledge of finance software

Person’s attributes:

– Ability to adapt to changing environment

– Analytical and problem-solving skills

– Proactive and reliable

– Trustworthy

– Self-starter

ICL Zambia

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