TITLE: TRAINING PROGRAMME COORDINATOR

Organization: Japan International Cooperation Agency (JICA)

Location: JICA Zambia Office, Lusaka

1. About JICA

The Japan International Cooperation Agency (JICA) is the implementing agency of the Japanese Official Development Assistance, dedicated to supporting Zambia's nation-building efforts for over 50 years. With a steadfast belief that human development is synonymous with national development, JICA collaborates closely with the Government of the Republic of Zambia to tackle development challenges across various sectors, including agriculture, private sector development, infrastructure, energy, water, health, and education. JICA's assistance primarily involves technical cooperation, which encompasses the dispatch of Japanese technical experts and the provision of training programs in Japan. Additionally, JICA employs other modalities such as financial assistance, the deployment of Japanese volunteers known as the Japan Overseas Cooperation Volunteers (JOCV), and collaboration with Japanese civil societies. Over the past 55 years, JICA has dispatched more than 1,600 technical experts and volunteers to Zambia and has facilitated training for over 5,000 government officials and graduate students in Japan. Former training participants have established an alumni organization called ZAJIFA, which serves as a valuable asset in Zambia-Japan bilateral cooperation.

2. Position Overview

JICA Zambia Office is seeking to recruit a dynamic and dedicated Training Programme Coordinator, who will be responsible for coordinating and monitoring of the JICA Training Programme. The coordinator will work closely with Programme teams and the Department of Human Resource Development (DHRD) to ensure that all JICA Training Programme activities meet the Government of the Republic of Zambia and JICA Training requirements.

Key Responsibilities

o Coordinating Knowledge Co-Creation Programme, Country Focused Training and Third Country Training Programme in Japan, in a third Country or remotely.

o Communicating with key stakeholders including Department of Human Resource Development (DHRD) and Sector teams to ensure smooth implementation of Training Programme.

o Coordinating with International Placement Centers in Japan or third country and make follow ups with the Department of Human Resource Development in Zambia on travel permits and other documentations.

o Submission of application documents on the Knowledge Co-Creation Programme System and ensure completeness and compliance is adhered to.

o Developing orientation materials, manuals and presentations for reference.

o Facilitating orientations and successful sendoff of participants for both Long- & Short-term Trainees to Japan or third country and ensure that they have valid travel documents.

o Maintaining up-to-date training database and track attendance, completion, feedback, impact and lessons learned.

o Conduct post-training evaluations and compile findings to improve future sessions.

o Facilitating smooth communication between Programme teams and Government of Zambia Representatives to ensure consistent delivery of training activities.

o Ensure compliance with procurement and financial procedures.

o Monitoring training budgets and provide updates to the Programme Manager.

o Logistical and procurement coordination for the Training Programme

o Provide strategic support to the ZAJIFA alumni organization, coordinating its activities and ensuring responsible management of the budget for alumni initiatives.

Qualifications and Skills/Competency

(1) Bachelor’s degree in a relevant field such as Development Studies, Human Resource Management, Public or Business Administration, International Relations or related disciplines.

(2) Proven experience in coordinating a similar Training Programme, preferably within the development sector, of no less than 2 years will be an added advantage.

(3) Strong analytical skills and organizing capability.

(4) Good computer skills including a solid command of MS word, excel, power point and e-mail / internet.

(5) Ability to work in a team, strong work ethics, punctuality and ready to work in a multicultural environment.

Only those candidates who meet the above requirements should submit their application letters, CVs and a description on why you think you are the best candidate (maximum one sheet of A4 size paper) by e-mail to; zb_oso_rep@jica.go.jp stating “Recruitment of Training Programme Coordinator ” in the subject line. Deadline for submission of applications is Friday,27 February 2026 at 17:00hrs.

JICA ZAMBIA

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TRAINING PROGRAMME COORDINATOR