Position: Procurement Executive

Location: Lusaka

About the job

The Procurement Executive is responsible for sourcing, purchasing, and managing supplies required for farm operations. This includes agricultural inputs such as seeds, fertilizers, equipment, machinery, and services. The role ensures cost-effective purchasing, timely delivery, and quality compliance while maintaining strong relationships with suppliers.

Key Responsibilities

Procurement & Sourcing

Identify and source reliable suppliers for agricultural inputs (seeds, fertilizers, pesticides, farm equipment, irrigation systems, etc.)
Conduct price comparisons and negotiate favorable terms and contracts
Issue purchase orders and track deliveries to ensure timely supply

Vendor Management

Develop and maintain strong relationships with vendors and suppliers
Evaluate supplier performance based on quality, pricing, and delivery timelines
Build a preferred supplier network for long-term procurement efficiency

Inventory & Demand Planning

Coordinate with farm operations teams to forecast procurement needs
Monitor inventory levels to avoid shortages or excess stock
Ensure timely replenishment of critical farming inputs

Quality & Compliance

Ensure all purchased materials meet required agricultural standards and specifications
Verify certifications and regulatory compliance for seeds, chemicals, and equipment
Maintain procurement documentation and audit trails

Cost Control

Identify cost-saving opportunities without compromising quality
Monitor market trends for agricultural commodities and inputs
Prepare procurement reports and analyze spend patterns

Logistics Coordination

Work closely with logistics teams to ensure smooth transportation and delivery
Resolve any issues relating to delays, damaged goods, or incorrect deliveries

Qualifications & Skills

Education

Bachelor’s degree in Supply Chain Management, Agriculture, Business Administration, or a related field

Experience

2–5 years of experience in procurement, preferably in agriculture, farming, or agribusiness

Technical Skills

Knowledge of agricultural products and farm supply chains
Familiarity with procurement software (SAP skills preferred)
Strong MS Excel and reporting skills

Key Competencies

Strong negotiation and vendor management skills
Analytical thinking and cost management
Attention to detail and organizational skills
Ability to work in a fast-paced, seasonal environment
Good communication and coordination abilities

Preferred Requirements

Experience working in large-scale farms, agribusiness, or food production companies
Understanding of seasonal crop cycles and input requirements
Knowledge of local agricultural markets and suppliers

Key Performance Indicators (KPIs)

Cost savings achieved in procurement
Supplier performance and reliability
Inventory turnover and stock availability
Timely delivery and order fulfillment rate
Compliance with quality and regulatory standards

Working Conditions

May require occasional visits to farms, supplier sites, or markets
Some travel may be required depending on supplier base

Position: Admin Assistant

Location: Lusaka / Farm Support

Job Purpose:

To provide administrative and coordination support, ensuring smooth daily operations and assisting the finance team.

Key Responsibilities:

Follow up on routine administrative matters and coordination tasks
Liaise with internal teams, vendors, and external stakeholders
Support accounts team in voucher filing and documentation
Maintain organized records and office documentation
Assist in scheduling meetings and communications
Handle general office administrative duties

Requirements:

Diploma or degree in Business Administration or related field
1–3 years of administrative experience
Good communication and coordination skills
Basic knowledge of accounting documentation is an advantage
Proficiency in MS Office tools

reuired to submit a cover letter and Curriculum Vitae (CVcomb.

All qualified candidates are required to submit a Cover letter and Curriculum Vitae (CV) combined into a single document. The subject line of the email should read: Admin Assistant/ Procurement Executive – (Fullname of applicant). Applicants must strictly follow these instructions. Applications must be submitted no later than 16th June 2026 at 17:00 hrs to careers@kawambwa-sugar.com

Kawambwa Sugar Limited

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