Job Description: Management Trainee – Human Resource, Administration,

Job Title: Management Trainee – Human Resource and Administration

Department:

Human Resources & Administration

Reports To:

Managing Director

Job Purpose:

To support the Human Resource and Administration department while gaining hands-on experience in HR operations, office administration, staff welfare services, canteen coordination, and gardens/environment maintenance. The role is designed to develop future leaders through practical exposure to people management, operational administration, and workplace support services.

Key Responsibilities:

Human Resource Functions:

Assist in recruitment, onboarding, induction, and employee documentation processes.
Maintain employee records, attendance systems, leave schedules, and HR databases.
Support payroll preparation through attendance and employee data coordination.
Assist in employee welfare, performance management, and disciplinary administration.
Support implementation of HR policies, procedures, and compliance standards.
Coordinate staff training, orientation, and engagement activities.
Assist with grievance handling and employee relations support.

Administration Functions:

Support daily office administration, filing systems, and records management.
Coordinate procurement of office supplies, uniforms, and welfare materials.
Assist in scheduling meetings, preparing reports, and maintaining calendars.
Support facility management, office cleanliness, security, and maintenance.
Coordinate logistics, transport, accommodation, and departmental support services.
Assist in monitoring company assets and administrative resources.

Canteen Management Functions:

Assist in supervising daily canteen operations to ensure timely meal preparation and service delivery.
Monitor food hygiene, cleanliness, and compliance with health and safety standards.
Support stock control for food supplies, kitchen equipment, and consumables.
Assist in meal planning coordination and staff welfare food service programs.
Monitor canteen staff attendance, scheduling, and operational efficiency.
Ensure proper maintenance of kitchen facilities and dining areas.
Support cost control measures and minimize wastage.

Gardens & Grounds Management:

Assist in supervising company gardens, landscaping, and outdoor cleanliness.
Coordinate routine maintenance of lawns, plants, trees, and outdoor spaces.
Monitor gardening tools, equipment, and supply usage.
Support environmental cleanliness initiatives and waste management practices.
Ensure outdoor areas reflect company standards for safety and appearance.
Coordinate gardening staff schedules and task allocation.
Support beautification projects and workplace environmental improvement.

Learning & Development:

Rotate across HR, Administration, Canteen, and Gardens functions for practical exposure.
Participate in operational improvement projects.
Prepare departmental reports and performance summaries.
Gain understanding of staff welfare systems, workplace management, and support services.
Build leadership capacity in people and operational management.

Qualifications:

Bachelor’s degree in human resource management, Business Administration, Public Administration, or related field
Recent graduate or early-career professional with 1-3 years work experience.
member of ZIHRM

Skills & Competencies:

Strong communication and interpersonal skills
Leadership potential and supervisory ability
Organizational and multitasking skills
High attention to detail
Problem-solving ability
Microsoft Office proficiency
Ability to coordinate diverse operational areas
Understanding of health, hygiene, and workplace safety standards

Personal Attributes:

Professionalism
Initiative
Integrity and confidentiality
Team player
Adaptability
Strong work ethic
Positive attitude

Career Progression:

This role prepares the candidate for advancement into:

HR and Administration Officer
HR and Administration Officer

Equal Opportunity Statement:

The company is committed to developing well-rounded professionals by providing structured exposure to human resource management, administration, staff welfare, and operational support systems.

Deadline for applications is 16/05/2026

NVL

Latest Jobs

Management Trainee-Human resource and administration