On behalf of our client in the hospitality industry, we are seeking a highly organized, professional, and experienced Secretary to support daily business operations and provide comprehensive administrative assistance in a fast-paced service environment.

The successful candidate will play a key role in ensuring smooth office operations, effective communication, and strong organizational support across the business.

Key Responsibilities

Administrative & Office Management

Managing day-to-day office operations and workflow
Maintaining accurate filing systems (both digital and physical)
Preparing correspondence, reports, presentations, and official documents
Managing office supplies and coordinating procurement
Ensuring proper document control and record keeping

Communication & Coordination

Handling all incoming and outgoing communication (calls, emails, letters)
Acting as the first point of contact for clients, suppliers, and visitors
Scheduling meetings, appointments, and travel arrangements
Taking minutes of meetings and tracking action points

Executive & Management Support

Providing diary and task management support to senior management
Preparing confidential documents and handling sensitive information with discretion
Assisting in organizing meetings, events, and staff briefings

Finance, HR & Operations Support

Assisting with basic bookkeeping (invoicing, petty cash, expense tracking)
Supporting HR administration such as staff files, leave records, and onboarding documents
Coordinating with accountants, auditors, and service providers when required

Digital & Systems Support

Managing email systems, calendars, and digital records
Using office software efficiently (MS Word, Excel, Outlook, PowerPoint)
Supporting improvements in office systems and administrative processes

Requirements

Minimum 2–3 years’ experience in a similar secretarial or administrative role
Diploma or Certificate in Secretarial Studies, Office Administration, Business Administration, or related field
Excellent written and verbal communication skills
Strong organizational, planning, and time-management skills
High level of professionalism, discretion, and integrity
Ability to multitask and work effectively under pressure
Experience in a hospitality or service environment is an added advantage

Application Process

Interested and qualified candidates should submit the following:

Application letter
Curriculum Vitae (CV)

Copies of relevant qualifications and credentials

Preeminent Solutions and Consultancy Limited

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