JOB ADVERT: PROJECT SUPPORT OFFICER

Company: Project Management Center of Excellence (PROMCE)

Location: Lusaka, Zambia

Job Type: Full-time

Reports To: Project Manager

Role Purpose:

The Project Support Officer will provide technical and operational support to the Project Manager in advancing business development initiatives and ensuring the efficient delivery of project and business management consultancy services. The role requires strong organisational, analytical, and communication skills, with an emphasis on maintaining high-quality project standards.

Key Responsibilities

1. Project Coordination and Delivery

Support project planning, scheduling, and progress tracking to ensure timely delivery of outputs.
Coordinate internal meetings, field activities, and logistics for project execution.
Assist in drafting reports, presentations, and project documentation.
Support quality control and assurance processes for deliverables.
Document lessons learned and contribute to the continuous improvement of project delivery processes.

2. Business Development

Support the preparation of technical and financial proposals for potential consultancies.
Assist in the development of concept notes and situational analyses for prospective projects.
Enhance institutional visibility through effective use of social media platforms (LinkedIn, Facebook) and website content management.

3. Stakeholder Engagement

Assist in organising and coordinating workshops, consultations, and stakeholder meetings.
Support the development and maintenance of productive relationships with clients, partners, and collaborators.
Prepare communication materials and summaries for stakeholder engagements.

4. Project Administration and Reporting

Maintain accurate project records, correspondence, and filing systems.
Support project monitoring, data collection, and preparation of progress reports.
Assist in budget preparation and expenditure tracking.

Qualifications & Experience

Bachelor’s degree in Project Management, Business Administration, Economics, or a related field.
A Master’s degree in a relevant field is an added advantage.
Minimum of 1–2 years’ experience in project management, administration, or consultancy support.
Professional certifications such as PRINCE2 or CAPM are an added advantage.
Experience in data analysis and report writing.
Prior experience in a project-based or consultancy environment is desirable.

Key Skills & Competencies

Strong project management and organisational capabilities.
Excellent research, analytical, and reporting skills.
Good written and verbal communication skills.
Proficiency in Microsoft Office Suite and familiarity with project management software (e.g., MS Project, Asana).
Ability to multitask and prioritise competing demands effectively.
High level of initiative, accuracy, and attention to detail.
Ability to work collaboratively and deliver results under pressure.

How to Apply

Interested candidates should submit their applications, including a detailed curriculum vitae, to tuliswayo.muteba@tescozambia.com and copy fanny.mwandila@tescozambia.com

Project Management Centre of Excellence Zambia limited

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