Key Duties and Responsibilities

The successful candidate will be expected to perform the following duties;

· Monitor and ensure all programme and administrative spending align with donor-approved budgets.

· Prepare bank reconciliation statements, expenditure forecasts, income and expenditure statements, and balance sheets.

· Ensure compliance with audit controls and donor requirements, including preparing year-end financial statements and facilitating timely completion for audits.

· Ensure adherence to procurement procedures, maintaining appropriate documentation for all payments.

· Prepare audit files, including schedules and draft accounts, and assist in the preparation of audit certificates and management reports.

· Compile donor fund statements with variance analysis and consolidated financial reports.

· Manage and maintain electronic transactions, scheduling payments with clients and service providers.

· Maintain a fixed asset register.

· Perform accounting analysis for accounts payable, receivable and reconciliations.

· Ensure payment and posting of supplier invoices on the accounting system using on line banking payment system.

· Oversee tax payments, National Pension Scheme (NAPSA) contributions and annual returns.

· Manage payroll systems, ensuring proper deductions and timely payments to relevant authorities.

· Control cash flow and cash management liaising with banks as necessary.

· Maintain internal controls in line with organizational guidelines and financial policies.

· Perform other functions as assigned by the CEO.

Zambia Institute of Environmental Management

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