Website Impact Network
Job Description
The Administration Officer will be responsible for overseeing administration relating to employees within the organisation.
Responsibilities and expectations include:
- Sort, capture and track all employment applications
- Schedule and conduct interviews
- Ensure appropriate registrations, including Teaching Council of Zambia, are completed
- Liaise with government agencies such as the Ministry of Labor and District Council as needed
- Maintain and digitize all documents, office files and records including personnel files on all staff
- Direct the employee performance management system
- Provide inputs to data collection processes, analysis and usage
- Oversee head office supply stocks and office upkeep
- Additional tasks based on organization needs
Requirements
- Candidates should be levelheaded, have integrity and a strong work ethic
- The ability to learn quickly and self-direction are essential
- Tech skills: Typing, E-mail, Word, Excel, smartphone usage, scanning
- Knowledge of principles and practices of basic office management
- Excellent communicator, both written and verbal. Speak and write fluently in English and Cinyanja
- Good judgment in trouble shooting, problem solving, awareness of own limitations, strong inter-personal skills and internal motivation essential.
- Punctuality and reliability, with strong time management and organization skills
- At least 2 or more years working in a similar capacity with a small NGO operating in Zambia a plus
Package
- Basic pay of 2500 Kwacha per month inclusive of transport, housing and meal allowances.
- Travel expenses for work purposes provided.
- Smartphone with email access provided.
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