Administrative Assistant

Announcement Number: LUSAKA-2019-013
Hiring Agency: Embassy Lusaka
Position Title: Administrative Assistant (Community Liaison Office (CLO) Assistant)
Open Period: 05/13/2019 – 05/24/2019Format MM/DD/YYYY
Vacancy Time Zone: GMT+2
Series/Grade: LE – 0105 6
Salary: ZMW ZK142,142.46
Work Schedule: Full-time –
Promotion Potential: LE-6
Duty Location(s): 1 in Lusaka, ZA
Telework Eligible: No
For More Info:  HR Section  021-135-7000  [email protected]

Overview

Hiring Path: Open to the public

Who May Apply/Clarification From the Agency:

• For USEFM – FS is FP-08.  Actual FS salary determined by Washington D.C.
• All Interested Applicants / All Sources

Security Clearance Required: Public Trust – Background Investigation
Appointment Type: Permanent

Appointment Type Details: Indefinite subject to successful completion of probationary period

Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary: The work schedule for this position is: Full Time (40 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: No
Relocation Expenses Reimbursed: No
Travel Required: Not Required

Duties

The Community Liaison Office (CLO) Administrative Assistant provides support to the Community Liaison Office (CLO) Coordinator and to all USG Agencies at Post, serving as editor of the weekly post newsletter, “The Kachere”; overseeing information and resource management; and planning and implementing events and special projects. The incumbent assists the CLO in developing and maintaining key contacts, and managing information that benefits the morale and welfare of the entire mission. The incumbent supports eight (8) areas of responsibility (Event Planning, Employment, Crisis Management,  Community Liaison, Welcome and Orientation, Guidance and Referral, Information and Resource Management, and Education Liaison).  Position is directly supervised by the Co-CLO Coordinator(s).

Qualifications and Evaluations

Requirements:

EXPERIENCE:   Two years experience in public outreach, public relations, administrative management, office management, community affairs, community liaison, or government service is required.

JOB KNOWLEDGE:  Must have in-depth knowledge of the host country and region, including local history, culture, religion, and customs. Must have good overall knowledge of local resources for shopping, travel and leisure activities. Must have good working knowledge of embassy organizational structure and office locations.

Education Requirements:

Completion of Secondary (High) School is required.

Evaluations:

LANGUAGE:  Level (IV) speaking/reading/writing of English is required. (This may be tested). Level (IV) speaking of Nyanja is required.

SKILLS AND ABILITIES:  Must be proficient in the Microsoft Office Suite including Word, Publisher, Excel, Outlook and Adobe Acrobat.  Must have the ability to use and navigate the internet. Strong organizational skills and ability to prioritize multi-tasks. Strong interpersonal skills in order to deal with a variety of Embassy personnel.  Strong research skills in order to respond to inquiries from the community.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Zambia may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

AEFM / USEFM who is a preference-eligible U.S. Veteran*

AEFM / USEFM

FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply:

All candidates must be able to obtain and hold a Public Trust clearance.

To apply for this position click the “Submit Application” button.  For more information on how to apply visit the Mission internet site.

Required Documents:

Please provide the required documentation listed below with your application:

• Copy of Orders/Assignment Notification (or equivalent)
• Residency and/or Work Permit
• High school certificate
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)
• Curriculum Vitae

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Zambia.