Procurement Manager

Purpose of the role:
To hold the responsibility of procuring goods required by the business in an ethical and commercially viable way with strong focus on internal customer satisfaction and to ensure that all supply activities are carried out in accordance with HCMZ policies and procedures as well as complying with the relevant statutory requirements.

Reports to: Company President
Branch: Lusaka

Key Responsibilities:
The Procurement Manager will be required to perform the following tasks:

Procurement Strategy

• Developing procurement strategies that are inventive and cost-effective.
• Lead the continuous improvement and execution of the company’s purchasing strategy, policies and guidelines and manage the related budget.
• Develop and implement efficient sourcing and category management strategies.
• Execute procurement strategies.
• Develop an inventory reduction strategy.
• Determining work procedures, preparing work schedules and expediting workflows.
• Plan procurement needs.

Supervision

• Manage the team responsible for procurement.
• Oversee procurement processes, including review of purchase requisitions and requests for quotations.
• Approving purchase orders and organizing and confirming delivery of goods and services.
• Monitoring the day to day ordering for stock and non-stock goods to ensure compliance to Company policies and procedures.
• Ensure timely and professional service to user departments in the preparation and evaluations of bids, negotiation with suppliers, award recommendations, preparation of contract documentation, issuance of award of contracts and regret letters.

Finance, Risk and Compliance

• Take care to minimize waste.
• Designing and analyzing reports to assess key functional matrices to reduce expenses and improve effectiveness.
• Take the lead in analyzing and calculating the costs of procurement.
• Conduct monthly and quarterly cost and scenario analysis, and benchmarking.
• Provide feedback on cost saving initiatives and suggest methods to decrease expenditure in area of control.
• Prepare and manage the Department Budget.

Customer Relations

• Sourcing and engaging reliable suppliers and vendors.
• Administrate tender processes, participating in the selection and bid lists.
• Performing risk assessments on potential contracts and agreements.
• Negotiate commercial and contractual conditions seeking the best possible price, terms of execution, and quality conditions.
• Reviewing existing contracts with suppliers and vendors to ensure on-going feasibility.
• Building and maintaining long-term relationships with vendors and supplier.
• Executing the supplier relationship management process through tracking supplier performance metrics, cost influences and customer satisfaction metrics.
• Managing the company’s supply portfolio ensuring transparency of spending in line with the set guidelines.
• Queries quickly resolved efficiently and effectively
• Employee surveys are undertaken on time.
• End user and vendor liaison
• perform periodic visits to vendor premises for inspections

People Management

• Periodically train Procurement Officers on negotiation strategies and how to secure profitable deals/contracts.
• Help Procurement Officers develop a strong database of trustworthy local, regional and international vendors and suppliers.
• Set performance management KPI’s, conduct regular reviews with employees and give feedback.
• Training developing and performance monitoring activities of Procurement staff.
• Responsible for supervising and appraising subordinates in Department.

Safety Assurance

• Ensure Health and Safety standards, regulations and procedures are adhered to at all times.
• Participate in safety meetings.
• Daily assessments performed to ensure good housekeeping.
• Work hand in hand with the Safety coordinator to ensure all incidents in the Section are reported, remedial measures enforced and appropriate safety training conducted.
• Ensure employees wear correct PPE at all times and ensure they adhere to the policy.

Additional Responsibilities

• Perform additional duties or responsibilities, which fall reasonably within the ambit of the job description, or in accordance with operational requirements.

Minimum Qualifications and Experience

• Must have a full Grade 12 certificate
• Minimum of a Bachelor’s Degree in Purchasing and Supply, Commerce or any related field.
• Minimum of 6 years’ progressive experience preferably in a Mining or Mining Equipment Industry.
• Full Member of the Zambia Institute of Purchasing and Supply/Chartered Institute of Procurement and Supply or other relevant Professional Associations.
• Valid driver’s license

Competences

• Dynamics
• Customer & Industry Knowledge
• People Management Skills
• Negotiation Skills
• Cost Awareness
• Strategy formulating and execution

If you meet the requirements above, email your detailed C.V, certified copies of certificates and cover letter in a single document to [email protected], or send your application to:

The Human Resource Manager,
Hitachi Construction Machinery Zambia, Co. Ltd.
KK International Airport Road, Plot 2350/M
P.O. Box 30182, Lusaka.

The closing date for applications is Sunday 22nd January, 2023. Only shortlisted candidates will be contacted.