Finance and Administration Assistant – Multiple Positions

  • Full Time
  • Zambia
  • Applications have closed
  • Salary: 000000

Maryland Global Initiatives Corporation Zambia

Position title: Finance and Administration Assistant (FAA) x 3 Location: Western Province – Mongu (1), Southern Province – Mazabuka, Monze (2) Reports to: Provincial Coordinator

The Finance and Administration Assistant (FAA) will manage the day to day finance and administration operations of the provincial office and will perform the following duties:

Finance:

  • Maintaining the cash float of provincial office operational funds • Act as the organization’s known Bank Agent
  • Ensure that all staff advances are liquidated and sent to Lusaka timely (after each trip, meeting or training)
  • Effect timely payments of allowances to participants attending trainings/meetings
  • Ensure that funds meant to support the socio-economic activities under the DREAMS intervention are requested for on time, processed and fully accounted for.
  • Ensure that all financial transactions are well documented for future reference and auditing.

Human Resources and Administration:

  • Supervise the Drivers and Office Assistant/Cleaner Facilitate timely completion and submission of timesheets, Leave forms and other key documentation to Lusaka Human Resource and Administration.
  • Ensure effective management of provincial offices (lease, security, cleaning services, utilities) etc.

Logistics:

  • Ensure motor vehicles above 5,000km and those needing repairs are serviced timely • Prepare the monthly fuel reports and submit to Lusaka accordingly

Procurement:

  • Assist in the procurement of local goods and services for the Provincial Office and raising requisitions for payment and ensure the vendors used are on the approved vendors list
  • Conduct Lexus searches for all vendors for every transaction
  • Ensure that all vendor invoices and receipts are collected and sent to Lusaka
  • Manage the inventory/stores at the provincial Office
  • Ensure complete documentation and signing for all goods received or dispatched for use by the various departments/beneficiaries.

Qualifications:

  • Grade 12 School Certificate
  • Diploma in Accounting and Finance / CIMA II / ACCA II or equivalent from a recognized college/university
  • Minimum of (3) years’ work experience in Finance and Administration
  • Aged between 25 – 35 years
  • Computer literate in Excel and Word
  • Knowledge in accounting packages such as quick books, sunsytem, pastel etc. will be an added advantage.
Important Note: Offers of employment or job openings with requests for payment or fees should be treated with extreme caution, viewed as potentially fraudulent and reported immediately.