Examinations Council of Zambia
The Examinations Council of Zambia (ECZ) was established by an Act of Parliament No. 15 of 1983, Chapter 137 of the Laws of the Republic of Zambia to set and conduct Examinations and award Certificates to successful candidates. The vision of the Council is to be an examining body of excellence.
Applications are invited from suitably qualified and experienced applicants to fill the following vacant position in the Administration Department.
PERSONAL SECRETARY – COUNCIL SECRETARY’S OFFICE (1) ECZ GRADE 4 (RE ADVERTISED)
Reporting to the Council Secretary, the Personal Secretary will provide administrative and secretarial services support to the Council Secretary in order to assist the job holder to run the office smoothly.
DUTIES AND RESPONSIBILITIES
- Maintain the diary for the Council Secretary by planning and scheduling of appointments and meetings in order to avoid clash of programmes and offering appropriate support services
- Prepare and manage correspondence, reports and documents
- Receive visitors and guests on behalf of the Council Secretary and attends to all protocol arrangements to project a good image of the organization
- Record minutes of Council Meetings and other official meetings
- Take dictation
- Type all official correspondence
- Handle mail and filing
- Make travel arrangements for both local and foreign official travels
- File documents as per agreed systems and procedures to facilitate good record keeping
- Coordinate some activities and affairs of the Council on behalf of the Council Secretary
- Draw stationery and other office supplies from stores for use in the office
- Draw, administer and account for imprest obtained for office use
MINIMUM QUALIFICATIONS AND EXPERIENCE
- School Certificate or its equivalent
- Diploma in Secretarial Studies & 100/ 55WPM
- Three (3) years’ relevant work experience
OTHER REQUIREMENTS
- Excellent computer skills
- Excellent communication and written skills
- Must have high levels of integrity and confidentiality
Applicants who meet the above qualifications are encouraged to submit an application letter, copy of National Registration Card, copies of Academic and or Professional certificates together with detailed Curriculum Vitae including three (3) traceable referees, copy of NRC and day time telephone numbers. All applications must reach the undersigned not later than 10th July 2020.
Please note that only successful candidates will be contacted. Electronic applications will not be accepted.
The Council Secretary
Examinations Council of Zambia
Haile Selassie Avenue, Longacres
P.O Box 50432
LUSAKA