Overview
We are seeking a highly capable HR & Admin Officer to join our team and provide comprehensive support to our Human Resources and Admin Department.
In this role, you will be responsible for efficiently processing employee data, keeping company policies up-to-date, and assisting in the hiring process. You maintaining accurate employee records, ensuring compliance with HR policies, and promoting effective communication within the organization and also manage the daily tasks of a company or organization by providing administrative and clerical support.
Your attention to detail and ability to handle confidential information with discretion will be essential in this role.
Responsibilities
Human Resources
1. Maintaining physical and digital personnel records like employment contracts and PTO requests
2. Update internal databases with new hire information
3. Create and distribute guidelines and FAQ documents about company policies
4. Gather payroll data like bank accounts and working days
5. Publish and remove job ads
6. Schedule job interviews and contact candidates as needed
7. Prepare reports and presentations on HR-related metrics like total number of hires by department
8. Develop training and onboarding material
9. Respond to employees’ questions about benefits (for example, number of vacation days they’re eligible for)
Administrative
10. Manage office supplies stock and place orders
11. Prepare regular reports on expenses and office budgets
12. Maintain and update company databases
13. Organize a filing system for important and confidential company documents
14. Answer queries by employees and clients
15. Update office policies as needed
16. Maintain a company calendar and schedule appointments
17. Book meeting rooms as required
18. Distribute and store correspondence (e.g. letters, emails and packages)
19. Prepare reports and presentations with statistical data, as assigned
20. Arrange travel and accommodations
21. Schedule in-house and external events
Requirements and skills
1. Work experience as an HR & Admin Officer or similar role
2. Familiarity with Human Resources Information Systems (HRIS)
3. Basic knowledge of labor legislation
4. Experience using spreadsheets
5. Organizational skills
6. Good verbal and written communication skills
7. BSc in Human Resources Management or relevant field
Experience
Three (3) years’ experience required
Send your CV to operations@homeneatzambia.com
