Office Coordinator

FAB Brokers Limited • Full-time • Lusaka, Lusaka, Zambia • 3w ago

We are seeking an experienced Office Coordinator to oversee the day-to-day operations of our company. The ideal candidate will possess strong technical proficiency in software such as Pastel Sage 200 and Excel along with experience in ZRA Smart-Invoicing integration. The candidate will be responsible for managing and streamlining various aspects of the business, ensuring smooth operations across multiple departments.

Key Responsibilities:

Oversee and manage the daily operational tasks within the company to ensure efficiency and effectiveness.
Utilize Pastel and Excel for data management, reporting, and financial record-keeping.
Manage the integration of Sage 200 with ZRA Smart-Invoicing to ensure compliance with regulations and smooth invoicing processes.
Handle communication and coordination with Director or Deputy Director, ensuring all operations are aligned and meeting business objectives.
Supervise and support staff to maintain productivity levels as per Directors guidelines.
Collaborate with transporter to ensure seamless operations, especially within the retail sector.
Regularly report to senior management on operational progress, challenges, and achievements.

Key Requirements:

Must have an own working vehicle, as the role requires to open and close the office.
A minimum of 6 years of experience in office management or a related field, preferably within the retail sector.
Proficiency in Pastel, Excel, and Sage 200 with proven experience in integrating with ZRA Smart-Invoicing.
Self-motivated, punctual, and detail-oriented with excellent organizational and time-management skills.
Excellent communication and interpersonal skills with strong problem-solving capabilities as per the Company guidelines.

Primary Requirements & Synopsis:

Good-running vehicle, self-owned.
Ability to adapt to flexible hours as per workload.
Sage 200 Pastel & Excel & proper record-keeping abilities
To be able to work independently with minimal supervision.
A proactive approach to continuous improvement and a high level of integrity, with a commitment to maintaining confidentiality and professionalism at all times.

If you meet these requirements and are ready to take on a key role within our company, we encourage you to apply.