CAREER OPPORTUNITIES

Does the idea of doing something that really makes a difference in people’s lives while being well-compensated intrigue you? Are you looking to work for an organization that encourages growth and success from each and every one of its employees?

If so, AIDS Healthcare Foundation is the place for you!

Founded in 1987, AIDS Healthcare Foundation is one of largest specialized provider of HIV/AIDS medical care in the world. Our mission is to provide cutting edge medicine and advocacy, regardless of ones’ ability to pay. Through our healthcare centers, pharmacies, health plan, research, and other activities, AHF provides access to the latest HIV treatments for all who need them.

The AIDS healthcare Foundation (AHF) Zambia invites applications from suitably qualified persons to fill the following position.

Administrative Assistant: (1) Based in Choma at AHF Regional Office

Ø Responsibilities

· Responsible for planning, development and implementation of all operational aspects of the program /health delivery systems within the Region;

· Provide secretarial and administrative support to the Regional Office.

· Ensure prompt maintenance of equipment including cars for the outreach team and teams working in AHF supported sites

· Tracks inventory of equipment allocated to the RTP, outreach and supported sites

· Ensure prompt remittance of all registrations and taxes for outreach programs

· With guidance and support from the Administrative Officer and Operations Manager, arrange for insurance of all properties, and all capital items for the outreach, RTP and supported sites

· Undertake in the correct recording and processing of procurement requests, orders, deliveries, invoices, receipts and payments according to AHF’s financial prescripts

· Ensures the filing, storage and security of documents in a retrievable manner according to AHF guidelines

· Provide support the AHF sites

· Coordinates and schedules appointments, meetings, visits with outside stakeholders in a timely manner

· Prepares letters, memos for external stakeholders

· Maintain adequate stocks, hospitality and office supplies for the respective teams

· Ensure correct recording and filing of travel log books and review them in a timely manner

· Administer and manage petty cash according to the official finance prescripts

· Makes travel arrangements, reservations/bookings/ car rentals for all staff

Ø Skills

· Must be a person of high integrity.

· Good interpersonal and communication skills

· Highly organized and able to prepare reports.

Qualifications and experience:

· Diploma in Business Administration, Public administration, Human Resource or any other related field from a reputable Institution.

· A minimum of 2-3 years’ experience in a similar environment.

Interested candidates meeting the above stated qualifications and attributes are required to submit their applications with the following documents: Curriculum Vitae with Three (3) traceable Referees, Academics and Professional Qualifications, Full Registration with relevant Professional Bodies where applicable to the address below by 10^th November 2025.

Applicants should provide valid phone numbers for easy communication. Applications should be clearly marked in the Email Subject line with the position being applied for as shown below.

Application for Employment_ Administrative Assistant

Only shortlisted candidates will be contacted.

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