Organization Summary:
Ciheb-Zambia is a non-profit local Zambian organisation supporting Ministry of Health to scale up comprehensive HIV prevention and testing services and find the best solutions to life threatening situations among communities in Zambia.
Position Summary:
Ciheb Zambia is seeking a positive, highly motivated, organized individual with excellent communication skills to join our team as a Study Site Coordinator under the Zambian Cohort of Health Ageing and Dementia (ZCHAD) study. The Study Site Coordinator will be responsible for coordinating the completion of community-based data collection by community health workers at the selected sites and specialist clinical assessments at the designated health facility. He/She will support the project in planning, coordinating, and implementing the study. The study coordinator will ensure the study is conducted with rigour, ethical integrity, and compassionate care for participants from recruitment through final data collection.
Duties and Responsibilities:
Study Coordination and Operations
- Oversee day-to-day operational activities of the site in accordance with the approved study protocol and guidelines.
- Develop and maintain study schedules, ensuring timely completion of community screening and facility-based assessment.
- Serve as the primary contact between the Research Scientist, Community Health Worker (CHW) data collectors, neurologists, neuropsychology research assistants, and sponsors/ethical bodies.
- Coordinate participant flow between community-based data collection and facility-based follow-up.
- Maintain and update study logs, track recruitment, screening, enrolment and assessment.
Community Health Worker Supervision and Support
- Provide mentorship to CHW data collectors in the collection of study data and related follow-up.
- Provide regular training and ongoing support on study procedures and culturally appropriate community engagement.
- Conduct regular field visits to observe and quality check CHW data collector screening activities.
- Collect, review and resolve queries on field data forms submitted by CHW data collectors.
- Liaise with clinical staff, neurologists, registrars and neuropsychology research assistants to provide relevant information in support of clinical visits.
Clinical Assessment Coordination
- Schedule and confirm participant appointments for all facility-based assessments.
- Coordinate logistical support for participants (transport reimbursement, reminders, or escorts, where necessary).
- Ensure timely transcription, filing, and resolution of queries of all assessment data.
- Follow up abnormal laboratory test results with appropriate referrals for clinical care, when necessary.
Data management and Quality Assurance
- Maintain accurate and up-to-date records of study records, including SOPs, consent forms, study protocols and all source documents.
- Enter data into the study’s electronic database (REDCap) or paper-based systems accurately.
- Maintain strict data confidentiality and participant privacy at all times.
Ethics, Regulatory, and Compliance
- Ensure all study activities are conducted in accordance with the approved protocol, informed consent and appropriate local and international regulations.
- Maintain the site regulatory file and ensure all essential documents are current and clearly archived.
- Report protocol deviations and any adverse events to the Research Scientist, PI and relevant bodies within stipulated timeframes.
Communication and Reporting
- Prepare regular progress reports (monthly, quarterly, and annually) for the Research Scientist and PI, including recruitment status, data completion rates and site challenges.
- Participate in study team meetings, investigator meetings and training sessions as required.
- Maintain a study communication log and ensure timely distribution of meeting minutes and action items.
Minimum Qualifications:
Education
- Bachelor's degree in a public health, nursing, clinical medicine, psychology or equivalent.
Experience:
- Minimum 2 years of experience in research coordination or a similar role.
- Ability to function independently and problem-solve during the implementation of project goals.
- Experience working with CHW data collectors.
- Experience or familiarity with aging populations, dementia research, or clinical care.
- Experience in psychological assessment, qualitative data collection, and cognitive research studies
- Experience in training and supervision of Community Health Workers or field research assistants for data collection.
- Experience with electronic data capture systems.
Required skills:
- Knowledge of local community structures and health systems in Mazabuka.
- Proficient in data collection, management, entry, confidentiality and basic quality assurance procedures.
- Excellent computer skills, specifically in Microsoft Word for document creation.
- Strong organisational skills and ability to manage multiple tasks and deadlines independently.
- Excellent interpersonal and electronic communication skills
- Fluency in English and Tonga
- High level of integrity, empathy, and sensitivity when working with elderly and cognitively vulnerable participants.
To Apply
Submit your Curriculum Vitae with three traceable referees and cover letter on or before 27th April 2026 by using the link below.
Application form link:
