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Human Resource Assistant

Kings Chemicals Limited • Full-time • Lusaka • 2h ago

KINGS CHEMICALS LIMITED

VACANCY ANNOUNCEMENT

HUMAN RESOURCE ASSISTANT

Location: Lusaka, Zambia

Employment Type: Full-Time

Kings Chemicals Limited, a well-established manufacturing company based in Lusaka, is seeking a motivated, organised and suitably qualified Human Resources Assistant to join its team.

The successful candidate will be responsible for assisting in the day-to-day management of human resources functions, preparing company payrolls, maintaining employee records and ensuring compliance with Zambian labour laws and company policies.

Key Responsibilities

Independently prepare and process monthly company payrolls, ensuring accuracy and timely payment of salaries and wages.
Calculate employee salaries, overtime, allowances, bonuses, leave payments and statutory deductions.
Prepare payroll reports and ensure compliance with PAYE, NAPSA, NHIMA and other applicable statutory requirements.
Assist with recruitment, interviews, employee onboarding and staff orientation.
Maintain accurate employee records, personnel files and HR documentation.
Prepare employment contracts, appointment letters, warning letters and other HR correspondence.
Ensure compliance with Zambian labour laws, including the Employment Code Act and other applicable labour regulations.
Assist in handling employee grievances, disciplinary matters and workplace disputes.
Monitor employee attendance, absenteeism, leave entitlements, shift schedules and overtime.
Assist with employee performance evaluations and staff development programmes.
Monitor employee contracts, probation periods, renewals and terminations.
Assist in implementing and enforcing company HR policies, procedures and disciplinary codes.
Liaise with relevant government departments and regulatory authorities on HR-related matters.
Prepare regular HR reports and perform other administrative duties as required.

Minimum Qualifications & Requirements

Diploma or Degree in Human Resource Management, Industrial Relations or a related field.
Must be registered with the Zambia Institute of Human Resource Management (ZIHRM), with valid membership.
Must have sound knowledge and understanding of Zambian labour laws, particularly the Employment Code Act.
Must be competent in independently preparing and processing company payrolls, including salary calculations, overtime, PAYE, NAPSA, NHIMA and other statutory deductions.
Proficiency in payroll software and Microsoft Excel is essential.
At least 1–2 years of relevant HR and payroll experience, preferably in a manufacturing or industrial environment, would be an added advantage.
Good understanding of employee relations, disciplinary procedures and statutory employment requirements.
Excellent written and verbal communication skills.
Strong organisational, administrative and record-keeping abilities.
Ability to handle confidential employee and payroll information with discretion.
Good interpersonal, problem-solving and conflict-resolution skills.
Ability to work independently, meet deadlines and maintain professionalism.

How to Apply

Interested candidates who meet the above requirements should submit their CV, copies of relevant qualifications and proof of current ZIHRM registration to:

The Human Resources Department

Kings Chemicals Limited

Lusaka, Zambia

Email: [email protected]

Closing Date: 20/11/26

Only shortlisted candidates will be contacted.