Huachen International Supply Chain Limited is currently seeking to employ a Document Management Specialist to join our growing team.
POSITION: Document Management Specialist (X1)
LOCATION: Ndola
DEPARTMENT: Logistics
JOB PURPOSE
The primary responsibility of a Document Management Specialist will be to collect, verify, organize, archive, and preserve relevant documents.
MAIN DUTIES AND RESPONSIBILITIES
- To manage the life cycle of documents from capturing, categorizing, storing, retrieving, and archiving.
- Develop and implement document management processes and procedures.
- Identify and classify documents according to relevant criteria such as content, purpose, or order of occurrence.
- Securing sensitive documents and ensuring strict access control for authorized personnel only.
- Ensuring that all document management processes comply with relevant laws, industry standards and internal policies.
- Maintain strict confidentiality of information under custody.
- Perform any other administrative duties assigned by the supervisor.
QUALIFICATIONS AND REQUIREMENTS
- Minimum Diploma in Records Management, Business Administration or related field.
- Minimum 3 years’ experience, preferably in Transport and Logistics document management.
- Basic problem solving skills.
- Excellent written and communication skills.
- Strong sense of responsibility and meticulous work ethic.
- Proficiency in Microsoft Office (or equivalent office software) and basic computer operation skills.
- Aged 35 years and below.
- Permanent residence in Ndola is preferred.
- Outstanding fresh graduates from The Copperbelt University will also be considered.
METHOD OF APPLICATION
Interested candidates should send cover letters, qualifications and CVs with at least Three (3) traceable references as a single PDF document to hr2@huachen-zam.com. Indicate the position for the job applied for in the subject line of your email.
