As a Stores Procurement Officer, the role holder will be responsible for managing the procurement of goods and services required for the organization's operations. The role involves coordinating with vendors, maintaining inventory levels, and ensuring timely and cost-effective procurement.
Key Duties and Responsibilities
· Collaborate with various departments to understand their procurement needs.
· Source, evaluate, and negotiate with suppliers to obtain the best purchase deals.
· Prepare and process purchase orders in accordance with organizational policies and procedures.
· Monitor and maintain optimal inventory levels, minimizing excess or obsolete stock.
· Track deliveries and ensure timely receipt of goods, resolving any discrepancies.
· Evaluate supplier performance and establish long-term relationships for strategic sourcing.
· Conduct regular market research to stay informed about industry trends, pricing, and product availability.
· Work closely with the finance department to ensure accurate and timely payment processing.
· Generate reports on procurement activities, costs, and vendor performance.
· Implement and maintain effective procurement documentation and record-keeping.
Qualifications, Skills, Proficiencies, Experience and Exposure
- Minimum of a CIPS level 4 or equivalent.
- 2 years’ experience as a Stores Officer or in a similar role.
- Knowledge of procurement principles, practices, and regulations.
- Familiarity with inventory management and control.
- Strong negotiation and communication skills.
- Detail-oriented with excellent organizational and time-management abilities.
- Proficient in the use of procurement software and Microsoft Office applications.
- Ability to work independently and collaboratively within a team.
- Understanding of ethical and sustainable procurement practices.
- Certification in procurement or supply chain management is a plus.
- Experience in implementing and optimizing procurement processes.
