Tera Fleet Management Limited is currently seeking to employ a Document Management Specialist to join our growing team.
POSITION: Document Management Specialist (X1)
LOCATION: Ndola
DEPARTMENT: Data
JOB PURPOSE
The primary responsibility of a Document Management Specialist will be to collect, verify, organize, archive, and preserve all relevant transportation documents from various departments including transport & logistics, operations, and fuel tanker fleet.
MAIN DUTIES AND RESPONSIBILITIES
- To receive and inspect all documents for the company’s and sub-contractor's fleet of trucks, including PODs, invoices, licenses, insurance, cross-border clearance documents and receipts.
- To manage the life cycle of documents including from capturing, categorizing, storing, retrieving, and archiving.
- Develop and implement document management processes and procedures.
- Identify and classify documents according to relevant criteria such as content, purpose, or order of occurrence.
- Securing sensitive documents and ensuring strict access control for authorized personnel only.
- Ensuring that all document management processes comply with relevant laws, industry standards and internal policies.
- Maintain strict confidentiality of information under custody.
- Perform any other administrative duties assigned by the supervisor.
QUALIFICATIONS AND REQUIREMENTS
- Minimum Diploma in Transport and Logistics or related field.
- Minimum 3 years’ experience in a reputable logistics company managing truck documents for inland and cross-border transportation.
- Must be familiar with relevant documentation for inland and cross-border transportation for fuel/acid tankers, flat bed and low bed trucks.
- Excellent written and communication skills.
- Strong sense of responsibility and meticulous work ethic.
- Proficiency in Microsoft Office (or equivalent office software) and basic computer operation skills.
- Aged 35 years and below.
- Permanent residence in Ndola and the Copperbelt is preferred.
METHOD OF APPLICATION
Interested candidates should send cover letters, qualifications and CVs with at least Three (3) traceable references as a single PDF document to hr2@huachen-zam.com. Indicate the position for the job applied for in the subject line of your email.
