On behalf of our client in the hospitality industry, we are seeking a highly organized, professional, and experienced Secretary to support daily business operations and provide comprehensive administrative assistance in a fast-paced service environment.
The successful candidate will play a key role in ensuring smooth office operations, effective communication, and strong organizational support across the business.
Key Responsibilities
Administrative & Office Management
- Managing day-to-day office operations and workflow
- Maintaining accurate filing systems (both digital and physical)
- Preparing correspondence, reports, presentations, and official documents
- Managing office supplies and coordinating procurement
- Ensuring proper document control and record keeping
Communication & Coordination
- Handling all incoming and outgoing communication (calls, emails, letters)
- Acting as the first point of contact for clients, suppliers, and visitors
- Scheduling meetings, appointments, and travel arrangements
- Taking minutes of meetings and tracking action points
Executive & Management Support
- Providing diary and task management support to senior management
- Preparing confidential documents and handling sensitive information with discretion
- Assisting in organizing meetings, events, and staff briefings
Finance, HR & Operations Support
- Assisting with basic bookkeeping (invoicing, petty cash, expense tracking)
- Supporting HR administration such as staff files, leave records, and onboarding documents
- Coordinating with accountants, auditors, and service providers when required
Digital & Systems Support
- Managing email systems, calendars, and digital records
- Using office software efficiently (MS Word, Excel, Outlook, PowerPoint)
- Supporting improvements in office systems and administrative processes
Requirements
- Minimum 2–3 years’ experience in a similar secretarial or administrative role
- Diploma or Certificate in Secretarial Studies, Office Administration, Business Administration, or related field
- Excellent written and verbal communication skills
- Strong organizational, planning, and time-management skills
- High level of professionalism, discretion, and integrity
- Ability to multitask and work effectively under pressure
- Experience in a hospitality or service environment is an added advantage
Application Process
Interested and qualified candidates should submit the following:
- Application letter
- Curriculum Vitae (CV)
Copies of relevant qualifications and credentials
