Department: Operations / Fleet Management
Reports To: Operations Manager / Fleet Manager
PURPOSE OF THE ROLE
The Yard Supervisor is responsible for efficient, safe, and orderly management of the transport yard, ensuring smooth movement of vehicles, drivers, cargo, and equipment while enforcing safety, security, and operational discipline. The role is critical in minimizing delays, accidents, losses, and non-compliance.
KEY RESPONSIBILITIES
1. Yard Operations Management
- Supervise daily yard activities, including vehicle entry, parking, dispatch, and exit
- Allocate parking bays for trucks, tankers, trailers, and abnormal loads
- Ensure smooth coordination between dispatch, drivers, workshop, and security
- Monitor vehicle turnaround times to reduce congestion and delays
- Maintain orderliness and cleanliness of the yard at all times
2. Vehicle & Fleet Control
3. Driver Supervision & Discipline
4. Safety, Health & Environment (SHE)
5. Security & Loss Prevention
- Coordinate with security personnel to control yard access
- Verify driver identity, vehicle registration, seals, and cargo documentation.
- Prevent theft, vandalism, fuel pilferage, and unauthorized movements.
- Ensure proper sealing of cargo and tankers before dispatch.
- Maintain visitor and contractor movement control within the yard.
6. Documentation & Reporting
7. Coordination & Communication
KEY PERFORMANCE INDICATORS (KPIs)
- Vehicle turnaround time in the yard
- Number of yard incidents / near-misses
- Dispatch compliance rate
- Driver discipline and rule compliance
- Yard safety audit scores
- Accuracy of yard records and reports
QUALIFICATIONS & EXPERIENCE
SKILLS & COMPETENCIES
WORKING CONDITIONS
- Outdoor yard environment
- Shift work, including nights, weekends, and public holidays
- Exposure to heavy vehicles and industrial equipment
- Strict adherence to safety procedures required
AUTHORITY & LIMITS
HEALTH & SAFETY OBLIGATION
The Yard Supervisor must take reasonable care for their own safety and that of others, report hazards immediately, and comply with all company safety policies and legal requirements.
