Purpose of Position
§ Ensure Develop Dash boards for presentations daily and weekly reporting
§ To maintain accurate, timely, and complete data in the Maintenance Management System (Excel, Word, MMS/CMMS)
§ to support planning, scheduling, and reliability of mine equipment.
§ Ensures maintenance activities are properly captured for compliance, cost control, and continuous improvement.
Education / Experience
§ Minimum of 2-3 years’ experience in maintenance planning/admin role, preferably in mining, drilling and construction sector involving heavy duty machines.
§ Diploma or Degree in Mechanical Engineering, HER, IT, Records management, CMMS,
§ Knowledge on how to use computers i.e. create dashboards for presentation
§ Valid driver’s license with Defensive driving as an added advantage
§ Proficient in SAP PM, Pronto, AMT or similar CMMS is added advantage. Knowledge in Excel Dashboard Setting is required. And Strong attention to detail.
§ Attributes: Accuracy, integrity, deadline-driven, good communicator with artisans to managers
Job requirements / Skills
§ Good communication skills, data Management Capture all work orders, notifications, and work requests into the MMS and Accurately Update equipment master data, task lists, maintenance plans, and BOQs
§ Close out completed work orders with correct labor hours, parts, and failure codes
§ can and upload supporting documents: job cards, inspection sheets, permits Planning & Scheduling Support/Assist planners to generate weekly maintenance schedules from MMS Run backlog,
§ PM compliance, and overdue work reports for supervisors
§ Ensure parts reservations and purchase requisitions are linked to work orders reporting & Compliance.
§ Generate daily/weekly/monthly KPI reports for management
§ Maintain statutory inspection records: boilers, lifting equipment, pressure vessels
§ Ensure data integrity for audits - ISO 450001, MSHA, ZEMA, MSD compliance System & Stakeholder Support
§ First line support for artisans/supervisors on MMS use and Inventory & Cost Control
§ Liaise with HR/store, parts/engineering/ maintenance/technical & management to resolve system or data issues
§ Train new users on basic MMS transactions and mobile data capture
§ Reconcile parts issued vs work orders in the system
§ Flag incorrect charging of costs to wrong equipment/cost centers
§ Support annual stock takes and asset verification exercises
Essential Key Performance Indicators -KPIs
1
Work Order Data Accuracy
≥98%
Wrong data = wrong decisions on equipment health & cost
2
Work Order Close-out Time
≤24hrs after job completion
Prevents backlog and ensures real-time reporting
3
PM Compliance Reporting
100% issued by Monday 08:00
Drives proactive maintenance vs breakdowns
4
Backlog Reporting Accuracy
Zero variance vs physical
Supervisors plan based on your reports
5
Master Data Error Rate
<2% per month
Bad master data causes scheduling & spares issues
6
Statutory Records Availability
100% audit ready
Legal compliance - mine license risk
7
User Support Response
≤4hrs for system queries
Keeps artisans/supervisors productive
8
Cost Allocation Errors
<1% of total WO costs
Protects budget integrity & cost per ton metrics
Address to:
Mizinga M
Human Capital Manager
Yellowquip Limited
Chingola.
