1.Data Entry & Management
- Capture and update daily production data, raw material usage, utilities consumption, quality control test results, and inventory levels into SAP and other designated systems.
- Ensure completeness, accuracy, and traceability of all data entries.
- Maintain electronic and hardcopy records of data entries, reports, and supporting documentation.
2. Data Verification & Reporting
- Validate input data for accuracy and reconcile against physical stock, process log sheets, and lab reports.
- Generate and distribute daily, weekly, and monthly production, quality, downtime, and inventory reports.
- Support process and financial audits by providing accurate documentation.
3. Stock Control & Tracking
- Monitor stock levels of chemicals, raw materials, spare parts, and by-products (spent clay, PFAD, soap stock, ETP sludge).
- Record stock movements in SAP (receipts, issues, returns, adjustments).
- Liaise with procurement, finance, and logistics for timely replenishment and dispatch.
- Verify delivery documents and raise Non-Conformance Reports (NCRs) for stock discrepancies within 24 hours.
4. Compliance & Systems Support
- Ensure all data entry, stock handling, and reporting comply with Safety, Health, Environment, Risk, Quality, and Food Safety requirements.
- Assist in maintaining and updating refinery data management systems SAP, Excel trackers.
- Support continuous improvement initiatives in data accuracy, stock reconciliation, and reporting systems.
5. Communication & Collaboration
- Coordinate with production, laboratory, engineering, procurement, finance, EHS, and tank farm/ETP teams to ensure alignment of records.
- Escalate discrepancies, anomalies, or delays to relevant managers.
SKILLS & QUALIFICATIONS
Education
- Diploma in Engineering, IT, or related field (advantageous).
- Graduate in Chemical/Electrical/Mechanical Engineering is an added advantage for technical understanding.
Experience
- Experience in data entry, stock control, or production administration in an industrial environment.
- Experience with SAP, SAGE, or other ERP/stock management systems is highly advantageous.
Skills
- Strong data entry accuracy and proficiency in MS Excel and ERP systems.
- Knowledge of production processes, stock flow, and inventory reconciliation.
- Report generation and record-keeping skills.
- Analytical thinking and problem-solving ability.
- Effective written and verbal communication.
Competencies
- High attention to detail and methodical approach.
- Integrity and reliability in handling sensitive data.
- Tolerance for routine and repetitive tasks.
- Safety conscious and compliance-oriented.
- Physically fit to handle site documentation and occasional stock checks.
Context & Environment
- Fast-paced, 24-hour refinery environment (Chemical, Physical, Dry Fractionation, Tank Farm, ETP).
- Exposure to hazardous environments requiring strict PPE compliance.
- May be required to work outside normal office hours to align with plant shift operations
