PROMOTING EQUALITY IN AFRICAN SCHOOLS (PEAS) ZAMBIA
SUPPLIER REGISTRATION NOTICE
About PEAS
Promoting Equality in African Schools (PEAS) is an international NGO transforming education across Sub-Saharan Africa. PEAS supports over 225,000 young people annually across Uganda, Zambia, and Ghana, ensuring access to quality education that equips learners with essential life skills.
PEAS operates a network of schools serving over 20,000 students and extends support to more than 300 partner schools. With over 16 years of experience, PEAS delivers impactful, locally driven education programs that help learners—especially those from vulnerable backgrounds—achieve better learning outcomes and life opportunities.
Invitation for Supplier Registration
In line with its commitment to transparency, accountability, and efficiency in procurement processes, PEAS Zambia Limited hereby invites applications from eligible, qualified, and reputable firms for registration as approved suppliers.
The registration will cover the supply of goods, services, and works for the period 2026 to mid‑2028 (with possible extension).
PEAS seeks to establish a reliable, diverse, and high-performing supplier base capable of delivering quality and value-for-money services.
SUPPLIER CATEGORIES & DETAILED BREAKDOWN
Eligible suppliers may apply under a maximum of four subcategories.
- Goods:
Category____________Description________________Subcategory No.
ICT Equipment & Mobile phones, tablets, 1/G/2026
Software laptops, computer hardware,
peripherals, consumables, software
Construction & Hardware Building materials and 2/G/2026
Materials: hardware supplies,
Office Equipment & Stationery, office furniture, 3/G/2026
Supplies: office equipment and supplies,
School Supplies & Laboratory equipment, 4/G/2026
Equipment: sports equipment, textbooks,
teaching and learning materials
Food Supplies: Mealie meal, beans, rice, 5/G/2026
cooking oil, meat products,
kapenta and other food items
Medical & Pharmaceutical Medical equipment and 6/G/2026
Supplies: pharmaceutical products,
Automotive Supplies: Vehicle and motorcycle 7/G/2026
spare parts and accessories
Pad-making Supplies Sanitary pad-making materials 8/G/2026
Personal Protective Gardening and general PPE 9/G/2026
Equipment (PPE)
Motorcycle Riding Gear Helmets, boots, reflective 10/G/2026
jackets and related equipment
=========================================================
2. SERVICES:
Category_______________Description_____________Subcategory No.
Professional Services: Audit, legal, finance, 1/S/2026
project management,
monitoring & evaluation consultancy
Professional Services: Research and policy development 2/S/2026
Professional Services: Training, capacity building and 3/S/2026
team development
Professional Services: Employee wellness services 4/S/2026
(counselling, aerobics,
wellness programmes)
Media Services: Radio, television, 5/S/2026
telecommunications,
media and publishing
Media Services: Community mobilisation and 6/S/2026
sensitisation services
Branding Services: Advertising and marketing 7/S/2026
campaigns
Branding Services: Branding, printing and 8/S/2026
promotional materials
Transportation & Air and ground transport services 9/S/2026
Logistics
Transportation & Logistics: Fleet management systems 10/S/2026
Transportation & Logistics: Warehouse facilities and 11/S/2026
warehouse management
Transportation & Logistics: Courier and parcel 12/S/2026
delivery services
Hospitality Services: Hotels, conference facilities, 13/S/2026
catering and accommodation
Insurance Services: Health, motor vehicle, and 14/S/2026
property insurance
Automotive Services: Vehicle and motorcycle 15/S/2026
servicing and repairs
Cleaning & Environmental Cleaning, landscaping, 16/S/2026
Services fumigation and
waste management
Cleaning & Environmental Fire equipment servicing 17/S/2026
Services and maintenance
ICT & Technical Services: Software development 18/S/2026
and systems design
ICT & Technical Services: Cybersecurity, IT maintenance, 19/S/2026
and technical support
ICT & Technical Services: Data management and 20/S/2026
database services
ICT & Technical Services: Electrical installation 21/S/2026
and maintenance services
Security Services: Security guarding services 22/S/2026
Security Services: Electronic security systems 23/S/2026
(CCTV, alarms, access control)
=========================================================
3. WORKS
CategoryDescriptionSubcategory No.
Water & Sanitation: Water treatment systems 1/W/2026
and sanitation infrastructure
Metal Fabrication: Fabrication and installation 2/W/2026
of metal works
Carpentry & Joinery: Carpentry, woodworks, and 3/W/2026
furniture fabrication
=========================================================
MINIMUM ELIGIBILITY REQUIREMENTS
All applicants must submit the following mandatory documentation:
- Completed supplier registration forms
- Company profile (with physical address, contacts, and email)
- Certificate of registration/incorporation
- Valid ZRA Tax Clearance Certificate
- Proof of past and current contracts (similar work)
- At least three (3) traceable references
- Recent financial records (audited accounts or last 6 months' bank statements)
- Proof of payment of the nonrefundable ZMW 1,000 registration fee
- NAPSA certificate (where applicable)
- Relevant statutory certifications (e.g., ZAMRA, WARMA, etc.)
- Additional business-related compliance documents
Note: Companies operating for less than 6 months should submit available bank statements.
SPECIAL REQUIREMENTS
- ICT Suppliers: Must provide proof of certification/accreditation (e.g., Microsoft, HP, Dell, Cisco)
- Medical Suppliers: Must provide ZAMRA certification
- Water Works: Must provide WARMA certification
Application Process
- Registration forms can be accessed via the official PEAS link provided here.
- Download and Review detailed ToRs here.
- A non-refundable fee of ZMW 1,000 is required for registration
Submission Method
All applications must be submitted electronically to:
Email: supplier.registration@peas.org.uk
Addressed to:
The Procurement Committee Chairperson
PEAS Zambia Limited
39 Kabinga Avenue, Northrise
P.O. Box 71192
Ndola, Zambia
IMPORTANT TO NOTE
- Only shortlisted/prequalified suppliers will be invited for future procurement processes
- Late submissions will not be accepted
- Women, youth, and persons with disabilities are strongly encouraged to apply
Deadline for Submission
26th July 2026 at 12:30 hours
