Position: Accounts Assistant
Reports to: Group Accountant / Finance Manager
Location: Kitwe Office (with possible visits to outlets)
Job Purpose
The Accounts Assistant will provide day-to-day financial and administrative support to ensure accurate record-keeping, smooth supplier payments, timely reconciliations, and effective management of petty cash. This role is crucial in maintaining financial integrity across all outlets.
Key Responsibilities:
- Financial Record Keeping
Post daily financial transactions into the accounting system.
Maintain proper filing of all finance documents (invoices, receipts, statements).
- Reconciliations
Conduct daily, weekly, and monthly bank reconciliations.
Reconcile supplier accounts and follow up on discrepancies.
Support reconciliation of outlet sales reports against deposits.
- Payments & Cash Handling
Prepare payment vouchers for suppliers and staff reimbursements.
Manage and account for petty cash float.
Ensure timely settlement of utility bills, rentals, and other operational expenses.
- Reporting
Generate weekly expense reports for review by the Group Accountant.
Support preparation of monthly financial reports.
- Compliance & Internal Controls
Ensure adherence to company financial policies and procedures.
Support audit exercises by providing necessary records and explanations.
Key Performance Indicators (KPIs)
- Accuracy of financial entries (>95%).
- Timeliness of reconciliations (weekly/monthly deadlines met).
- Zero tolerance for petty cash mismanagement.
- Supplier payments processed within agreed timelines.
- Positive audit feedback with minimal queries.
Qualifications & Experience
Diploma/Degree in Accounting, Finance, or related field.
Minimum 1–2 years’ experience in an accounting or finance role (retail/FMCG experience an added advantage).
Proficiency in accounting software (e.g., Sage, QuickBooks, or similar).
Strong MS Excel and data entry skills.
Skills & Competencies
High level of accuracy and attention to detail.
Strong organizational and time management skills.
Good communication and interpersonal skills.
Ability to maintain confidentiality and integrity.
Team player with a proactive attitude.
If you meet the hiring requirements for the position, please email your CV and Cover Letter to:
nsofwasusan87@gmail.com
