Special Hope Network is seeking a qualified accountant who is a registered member of the Zambia Institute of Chartered Accountants (ZICA) and possesses more than 5 years of professional experience. The position involves a comprehensive set of duties focused on maintaining the organization's financial integrity and compliance.
Key Duties and Responsibilities
LMA (Lead, Manage, and Hold People Accountable)
- Inspire staff and provide clear direction to carry out mission and vision, allocate necessary tools and resources, and opportunities for delegation for direct reports while executing the VTO, including taking clarity breaks to work “on” the business, and ensure staff understand organizational tools (VTO, Log Frame, and their own roles and rocks)
- Keep expectations clear, communicate well, and have the right meeting pulse for direct reports, use rewards and recognition to provide quick positive and corrective feedback
- Ensure direct reports are accountable for results, lead them to get necessary jobs done well
- Be positive and supportive of SHN decisions and expectations to be an example of a hopeful attitude
- Be an example of spiritual growth by practicing personal daily habits of faithfulness. Talk about those habits when with your staff and ask them about theirs. Hold discipleship in high regard and add to Level 10s every time. Pray with your staff. Prioritize faith, yours, and your staff members.
- Conduct performance evaluations on designated staff
- Train staff on bible study skills, leadership skills, management skills, emotional intelligence in the workplace, and professionalism
- Be a person of integrity, who is ethically honest and above reproach, able to work in an organized and timely way.
- Carry out financial tasks in such a way that when donors, potential grantors, or auditors check, SHN is organized, finding receipts and totals is easy, and there is clarity of reporting.
- Push SHN to be a more ethical, transparent ministry that follows all laws, pays all taxes, treats our workers with the honor they are due, and continues to grow in this area.
Compliance/Payments
- Load all payments into a bank account for payment after getting the correct approvals and making a payment voucher.
- Keep detailed, organized records of all intake and outflow of money, including petty cash, banking, revenue, and payments
- Oversee the Finance Assistant to make sure all entries are correct and teach them to correct any errors
- Make sure SHN and Manager’s Petty Cash is updated daily, and all records are kept
- Check budget monthly, report to Head Managers and Executive Team if they are over budget
- Aid in the creation of a yearly budget, and enter into Quickbooks as soon as approved
- Put in prepayment of funds into appropriate accounts (cGrate, Puma, etc).
- Reconcile the previous day’s transactions
- Respond to all emails and messages relating to finance as soon as possible
- Record all transactions in both soft and hard copies
- Reconcile the monthly cashbook
- Make sure cash flow is up-to-date
- Make sure SHN, and Managers’ petty cash has enough for the following month
- Maintain impeccable records, keeping systems currently working in both paper and digital formats.
- Create reports for Board meetings, executive team meetings and other requests
- Manage Inventory through a physical count before the last day of each month and enter adjustments for what was taken into QuickBooks.
- Prepare and load all payments, monthly payroll, after authorization, into the FNB account online and record accordingly. Give the Deposit a Deposit Number
- Give the Deposit a Deposit Number.
- Prepare, pay, and load all konse konse payments (Zesco and Talk time) monthly, confirming the amounts with the director of Operations and getting authorizations, double checking cGrate spreadsheet to note the entries have been done.
- Record monthly journal entries for Gratuity, Talk time, PUMA, and Petty cash.
- Track incentive packs each month, double-checking attendance and amounts, specifically spot-checking for fraud.
Resources and Roadblocks
- Identify necessary resources and communicate needs to the executive team
- Assist in budget development and carry out programs for budget management
- Identify roadblocks that cause consistent barriers to success and develop and execute a plan to remove roadblocks for yourself and your assistant.
Records
- Write all Vendor Invoices / Payments / Payment Vouchers and load to FNB bank after authorizations.
- Send a photo of Vendor invoices on the Invoice Only group w/Pay Voucher if necessary
- Post Payment Vouchers to GL received by scan
- FNB:
- Check FNB Accounts for Bank Card Purchases
- Gather backup receipts for Bank Card Purchases
- Give Bank Card Purchases a Check # from the Voucher # spreadsheet
- Write up a Payment Voucher for a Bank Card Purchase
- Enter Petty Cash Receipts from the Managers into the PC Worksheet, collect receipts, and file in the correct binders.
- Write up Sales Receipts as donations/payments are made and add them to the worksheet.
- Record Sales Receipt on the Sales Receipt worksheet
- Track In-Kind Donations on the appropriate Excel.
Faith Active
- Be an example of spiritual growth by practicing personal daily habits of faithfulness. Talk about those habits when with your colleagues and ask them about theirs. Hold discipleship in high regard and participate every time. Pray with your team. Prioritize faith, yours and your colleagues’.
- Train parents on bible study skills, discipleship skills, and leadership skills when appropriate.
- Participate in trainings on management skills, emotional intelligence in the workplace, bible study skills, and professionalism
- Be above reproach in your work ethic (virtuous, upright). You are where you say you are, you spent what you say you spent, you do what you say you will do
- Maintain safe boundaries with other staff, Parents, advocates, caregivers, and children, always having another Special Hope adult with you at all times
If you are interested and have the right qualifications, please click the link below
https://www.flexpayroll.co.zm/jobs.php?ido=485
