Job Purpose
Reports to Director-Legal, Compliance & Company Secretary. The manager will assist in implementing the CIDRZ’s corporate governance framework, provide corporate secretarial services to the Board of Directors, and provide internal legal services.
Key responsibilities
- Provide guidance to internal stakeholders on corporate governance matters including Board protocols and standards.
- Drive the implementation of robust governance frameworks, policies and procedures and conduct research and analysis to support sound and compliant decision-making.
- Prepare and publish Board and Board Committee notices, agendas, papers and related documentation in line with established governance standards.
- Accurately and timely record Board and Board Committee meetings, draft minutes, resolutions and action logs to facilitate accountability, transparency and effective execution of decisions.
- Secure timely sign off and approval of meeting minutes and resolutions by relevant authorities.
- Coordinate communication and follow-up on Board and Management resolutions, tracking implementation and preparing progress reports to reinforce institutional accountability and performance.
- Safeguard Board records and instruments through the secure custody, retrieval and archiving of confidential documentation.
- Administer lawful use and custody of CIDRZ’s seal in compliance with the Institutional requirements.
- Deliver flexible and high-quality support on assignments and special projects aligned with the CIDRZ’s strategic priorities and governance mandate.
- Ensure that all internal policies and procedures comply with relevant legislation and make recommendations for change where necessary;
- Provides advice and guidance to CIDRZ on staff matters, procurement and insurance;
- Attends to drafting and reviewing Agreements and MOUs to which CIDRZ is a party or has in interest;
- Monitor the hard copy repository of all executed Agreements and MOUs entered by CIDRZ;
- Monitor the electronic Repository of executed Agreements and MoUs;
- Attends to litigation on matters arising out of the internal operations of CIDRZ;
- Provides advice and guidance on debt recovery issues arising from CIDRZ’s internal operations and attends to internal debt recovery where appropriate;
- Attends to conveyancing in matters where CIDRZ has an interest by drafting, lodging all conveyancing instruments;
- Reviews correspondence from all departments concerning internal affairs, analyzing legal implications and compliance with internal and external rules and regulations; and
- Undertakes any other duties that may be assigned in relation to the role.
Qualifications and Experience
- LLB degree and Advocate of the High Court of Zambia with a valid practicing certificate or master’s degree in corporate governance (or equivalent) with a full Chartered Accountant or ICSA qualification.
- Grade 12 School Certificate with a minimum five (5) O’ levels (credit or better)
- Minimum of 7 years’ relevant experience in a corporate governance (corporate secretarial) function in an organisation of similar size and complexity.
- Qualification in legal drafting will be an added advantage.
- Strong knowledge of corporate governance principles, especially within the NGO and public sector.
- Sound knowledge of applicable legal frameworks.
- Excellent communication skills, with exceptional writing, editing and minute-taking skills, and a keen eye for detail.
- Effective negotiation and interpersonal skills.
- Strong analytical, research and problem-solving skills.
Suitably qualified candidates are invited to apply. However, only shortlisted candidates will be contacted.
