About Action Against Hunger:
Action Against Hunger is a global humanitarian organization that takes decisive action against the causes and effects of hunger. We save the lives of malnourished children and ensure families can access clean water, food, training, and healthcare. We are dedicated to preventing and treating malnutrition. For 40 years, across more than 55 countries, Action Against Hunger has led the global fight against hunger. Our vision is a world without hunger, in which all children and adults have sufficient food and water, and access to the resources they need to sustain a healthy life. We save lives through the prevention, detection, and treatment of undernutrition. Action Against Hunger’s work is driven by a nutrition security approach, emphasizing the need for a comprehensive and multi-sectoral response focused on addressing the needs of the most vulnerable members of communities.
Position Overview
Action Against Hunger Zambia is sourcing for a highly motivated and detail-oriented Procurement Officer to support a growing and dynamic team. The Procurement Office will work under the leadership of the Support Services Manager (SSM) to contribute to the effective procurement and supply chain undertakings of the Zambia Country Programme.
Job Description:
The Procurement Officer will be responsible for managing the procurement processes and contract administration of the Country Programme under the leadership of the Support Services Manager (SSM). The primary objectives of his/her role are to ensure efficient and cost-effective procurement of goods and services on the programme while maintaining compliance with ACF Zambia organisational procurement policy, Donor regulations and the Zambian Procurement Act. S/he will be responsible for overseeing the entire procurement lifecycle, from initiation to closure, safeguarding the organisation’s interests.
The Procurement Officer will report to the Support Services Manager (SSM).
Key Responsibilities:
Procurement Process Management
· Implementing procurement procedures that align with the programme's objectives and budget constraints, while ensuring compliance with the procurement regulations and standards.
· Coordinate all commercial procurement processes and contracts with suppliers and technical service providers to ACF Zambia.
· Working with the SSM, preparing Terms of Reference and tender and procurement documents.
· Coordinating tender processes including soliciting bids, evaluating proposals, and making recommendations for awarding contracts to the tender committee members.
· Convene and sit on evaluation committee to evaluate suppliers, and with SSM provide procurement guidance /support on the committee including note taking.
· Processing of all procurement processes and procedures through the Link My Supply system within Country approvers and Regional Officer approvers based on the thresholds.
. Maintaining accurate procurement records and documentation for audit purposes.
· Identifying potential cost savings and efficiency improvements in the procurement process.
· Monitoring and reporting on procurement expenses and variances.
· Keeping track of payments to the suppliers/service providers and balances.
· Other financial administration tasks on the project as required by the Team Leader.
Contract and Vendor Management
· Develop a robust prequalified vendor`s database and ensure periodical evaluation of the vendors.
. Drafting, reviewing, and negotiating contracts with suppliers, service providers, and other stakeholders.
· Establishing relationships with reliable vendors.
· Monitoring vendor performance and addressing issues or concerns promptly.
· Managing the lifecycle of all service contracts, in liaison with the relevant Interventions Leads and with the support of the Support Services Manager, including amendments and renewals.
· Identifying and mitigating risks associated with procurement and contracts, such as supply chain disruptions, delays, or contractual disputes.
Collaboration and Capacity Building
· Collaborating with the technical assistance team to understand prevailing procurement needs and ensure alignment with the Country programme’s objectives.
· Communicating effectively with internal and external stakeholders to address inquiries and concerns.
· Providing guidance to teams to ensure that they understand and adhere to best practices and regulations, including the processes outlined in ACF `s procurement SOPs.
. Assisting the Support Services Manager in any other tasks as may become necessary in relation to procurement matters.
Required Qualification
· Degree in Purchasing and Supply or any related degree.
. Membership with Zambia Procurement Body (Zambia Institute of Purchasing & Supply)
· 3 years or more experience in procurement and contract management.
. Strong analytical and organizational skills.
· Excellent written and verbal communication skills.
· Proficient in Microsoft Office applications (Word, Excel, PowerPoint), Procurement systems (Link My Supply).
· Demonstrated interest in humanitarian work
· Highest standards of integrity and honesty.
· Experience in handling projects procurement in line with donor standards for anti-corruption, anti-fraud, ethical conduct, and value for money.
Application Process:
Interested candidates should submit a cover letter and resume to hrzambia@zm-actionagainsthunger.org by 27th February, 2026.
