Job Purpose
The Personal Assistant (PA) to the CEO will provide high-level administrative, organizational, and strategic support to ensure the efficient operation of the CEO’s office. The role requires a highly organized, proactive, and discreet individual who can manage confidential information, coordinate executive activities, and support decision-making processes.
Key Responsibilities
• Provide comprehensive administrative support to the CEO, including managing schedules, appointments, and priorities
• Coordinate and schedule high-level meetings with internal and external stakeholders
• Prepare high-quality PowerPoint presentations, Excel reports, and Word documents for executive use
• Attend meetings with the CEO, including travel to remote locations, and accurately document discussions, minutes, and action points
• Manage and respond to emails and phone communications on behalf of the CEO with professionalism and discretion
• Organize travel arrangements, itineraries, and logistics for the CEO
• Maintain and manage confidential files, records, and sensitive information
• Track key action items and follow up to ensure timely execution
• Support internal and external communications on behalf of the CEO
• Act as a liaison between the CEO and stakeholders, ensuring clear and professional communication
Qualifications and Experience
• Bachelor’s Degree in Public Relations, Business Administration, Public Administration, Law, Mass Communication, or a related field
• Proven experience in a similar Personal Assistant or Executive Assistant role, preferably supporting senior leadership
Key Competencies and Skills
• High level of confidentiality and integrity
• Excellent proficiency in Microsoft Office Suite (PowerPoint, Excel, Word)
• Strong organizational and time management skills with the ability to multitask
• Excellent written and verbal communication skills
• Professional email and phone etiquette
• Ability to prepare clear, concise, and visually appealing reports and presentations
• Strong attention to detail and accuracy
• Ability to work independently and proactively
• Flexibility and willingness to travel, including to remote areas
• Strong interpersonal skills and ability to engage with diverse stakeholders
Personal Attributes
• Discreet and trustworthy
• Highly responsive and dependable
• Professional and well-presented
• Adaptable and able to thrive in a fast-paced environment
• Strong problem-solving mindset
