Procurement Assistant

Beit Cure Children's Hospital • Contract • Lusaka, Lusaka, Zambia • 1d ago

POSITION OVERVIEW:

Responsible for different tasks in the Warehouse in relation to Inventory Management, Supplier/Vendor Management, Distribution Management and Procurement Support.

ESSENTIAL DUTIES:

i) Procurement Support:

· Raising centralized supplies and external requisitions.

· Raising LPO’s (Local Purchase Orders).

· Assist in stock-taking exercises after every three months.

· Sourcing quotations/proforma invoices for procurement needs.

· Compiling a report for LPOs and ERFs (External Requisition Forms) raised for monthly reports.

ii) Inventory Management:

· Issuing stock to various departments as needed.

· Contacting suppliers to schedule deliveries and ensuring timely arrivals.

· Handling cases of shortages and missed deliveries efficiently.

· Research pricing and obtaining local quotes for low-value items to ensure cost-effectiveness.

· Assisting the Logistics Manager in maintaining current and up-to-date procurement documents.

iii) Coordination and Documentation:

· Coordinate with requestors to ensure that the right materials needed are procured, including identifying samples if necessary.

· Maintain appropriate records to ensure that the procurement process, decisions, and contractual agreements are accurately documented for accountability and audit purposes.

· Updating the fixed asset register as required.

· Assisting in the physical procurement of cash-requested supplies.

· Liaising with the Accounts department to ensure suppliers are paid on time.

iv) Quality Management:

· Ensure compliance with all the requirements of the quality management system (SafeCare Standards).

v) Occupational Safety and Health

· Maintain and Manage OSHA Standards in Cleanliness, through Implementation of the Housekeeping OSHA Policy

vi) Safeguarding

· Compliance with the requirements of the CURE child protection and safeguarding policies

· To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.