CHILDFUND ZAMBIA
SUPPLIER REGISTRATION NOTICE
About ChildFund
ChildFund is a child-focused international development organization that works in 23 countries to connect children with the people, resources and institutions they need to grow up healthy, educated, skilled and safe, no matter where they are.
ChildFund’s Values
ChildFund is creating a diverse, equitable, inclusive, and accessible environment where everyone is welcomed and celebrated equally. In our culture of connection, you will have ample opportunity to grow, learn, and lead while contributing your talents and innovations to our inspiring mission.
ChildFund’s Commitment
ChildFund International has a zero-tolerance policy regarding sexual exploitation, abuse and harassment (SEAH) and all other forms of harm by its staff, partners, and other representatives in the delivery of its mission and services for children. ChildFund is committed to creating a safe environment in the workplace as well as in the communities where it delivers programs and services. ChildFund expects every staff member, partner, and representative to adhere to this commitment and to ensure all organizational policies and standards are followed. This position is subject to a range of vetting checks, including criminal records check and/or disclosure to ensure program participants are safeguarded
In line with its commitment to strengthening its supplier database and upholding the principles of transparency, accountability, efficiency, and value for money in procurement, ChildFund Zambia hereby invites applications from eligible, duly qualified, and experienced suppliers and service providers for registration as approved vendors.
The registration will cover the provision of goods, services, and works for the Financial Years 2027–2029. Interested applicants are encouraged to submit their applications in accordance with the prescribed requirements and relevant categories.
Through this process, the organization seeks to establish a robust, diverse, and dependable network of vendors who can consistently deliver quality goods and services while adhering to regulatory and organizational standards
Interested and qualified firms are encouraged to apply under the respective categories outlined below:
SUPPLIER CATEGORIES & DETAILED BREAKDOWN
Applicants may apply for one or more categories based on specialization as listed below:
1. IT Equipment & Accessories
- Desktop & laptop computers
- Servers & storage devices
- Printers, scanners & photocopiers
- Networking equipment (routers, switches, firewalls)
- UPS, stabilizers & power backup systems
- Computer accessories (keyboards, mouse, cables, webcams)
- Software & software licenses
- ICT maintenance & technical support services
2. Office Stationery & Consumables
- General office stationery (paper, pens, files, notebooks)
- Toner cartridges & printer ink
- Filing & archiving materials
- Office consumables (flip charts, markers, staplers)
- Office cleaning consumables
- Branded stationery items
3. Printing, Branding & Publishing
- General printing services
- Large format printing (banners, posters, billboards)
- Branding & promotional materials
- Graphic design services
- Publishing & report printing
- Signage production & installation
4. Furniture, Fixtures & Fittings
- Office furniture (desks, chairs, cabinets)
- Conference & training furniture
- Storage & shelving units
- Office partitioning & fittings
- Furniture delivery & installation services
5. Transport, Logistics & Travel Services
- Vehicle hire services
- Transport & logistics services
- Fuel supply
- Clearing & forwarding services
- Courier & delivery services
- Travel & accommodation services
6. Construction, Works & Maintenance
- Building construction services
- Civil works contractors
- Electrical installation & maintenance
- Plumbing & mechanical works
- Repairs & building maintenance services
- Generator supply & maintenance
7. Consultancy Services
- Management & organizational development consultancy
- Procurement & supply chain consultancy
- Financial management & accounting consultancy
- Human resource consultancy
- Legal & compliance consultancy
- ICT & systems consultancy
- Engineering & technical consultancy
- Environmental & social safeguards consultancy
- Monitoring, Evaluation, Accountability & Learning (MEAL) consultancy
- Research, baseline, midline & end-line surveys·
- Policy analysis & strategy development consultancy
- Project management consultancy.
8.Training & Capacity Building Services
- Technical & vocational skills training
- Business development & Resource mobilization
- Entrepreneurship training
- Financial literacy & savings training
- Value addition & MSME development training
- Community mobilization & facilitation
- Training curriculum & material development
9. Catering, Hospitality & Event Management
- Catering services
- Event planning & management
- Conference & meeting venue hire
- Public address & sound systems
- Tents, chairs & event equipment hire
10. Security, Cleaning & Facility Management
- Security guarding services
- Cleaning & janitorial services
- Waste management services
- Landscaping & grounds maintenance
11. Medical, Health & Safety Supplies
- Psychosocial support & counselling services
- Insurance service providers
- Medical equipment & supplies
- First aid kits & medical consumables
- Personal Protective Equipment (PPE)
- Occupational health & safety services
12. Agricultural Inputs & Equipment
- Seeds & planting materials
- Fertilizers & agro-chemicals
- Farm tools & machinery
- Irrigation equipment
- Agricultural extension & advisory services
13. Communication & Media Services
- Advertising & media services
- Photography & videography
- Radio & television airtime
- Digital marketing & social media management
14. Specialized & Rare Procurements
- Solar & renewable energy systems
- Borehole drilling & water systems services
- Water testing kits & laboratory supplies
- Cold chain equipment (freezers, vaccine carriers)
- Digital data collection devices (tablets, GPS units)
- Disaster relief & emergency supplies
- Translation & interpretation services
- Impact assessments, value-for-money studies & audits
- Specialized IT systems development
- Archiving & document management services
MINIMUM ELIGIBILITY REQUIREMENTS
All applicants must submit the following mandatory documentation:
1. Vendor Registration forms that can be collected from the ChildFund Zambia country office.
1. A Company profile clearly indicating areas of specialization
2. Cover letter
3. Three (3) traceable references for similar assignments
4. Evidence of relevant and traceable experience
5. Valid ZRA Tax Clearance Certificate
6. PACRA registration documents, clearly showing ownership and directors/shareholders
7. Bank details confirmation (official bank letter or stamped details)
8. Certified bank statements for the most recent three (3) months
9. ZPPA Certificate
10. Workers’ Compensation Certificate
11. Physical address location
Failure to submit any of the above documents will lead to automatic disqualification.
Application Process
Completed applications must be submitted to ChildFund Zambia Offices, Plot 9158 Lunsemfwa Road Kalundu, Lusaka Zambia by close of business on July 5, 2026
All vendor registration applications must be clearly marked and addressed to:
The Procurement Committee
ChildFund Zambia
P.O Box 32682
Lunsemfwa Road, Kalundu,
Lusaka Zambia
IMPORTANT TO NOTE
- Supplier registration does not guarantee contract award
- Deadline for submission: July 5, 2026
- All interested vendors are required to pay a non-refundable vendor registration fee of ZMW 1,000.00 as part of the registration process. Payments can be made into the following bank account:
Bank Name: Absa Bank Zambia Plc
Account Number: 1517222
Account Name: CHILDFUND ZAMBIA
Branch Name: Longacres
Branch code: 020017
SWIFTBIC: BARCZMLXXXX
- Only registered and prequalified suppliers will be invited to participate in procurement processes
- Contractors applying under Category 6 (Construction) shall be required to submit valid and current certification issued by the National Council for Construction (NCC).
- Applicants under Category 11 (Medical Supplies) must provide all requisite certifications, including but not limited to proof of registration with the Zambia Medicines Regulatory Authority (ZAMRA).
- For Category 14. (Water-Related Services/Works), applicants must submit a valid Water Resources Management Authority (WARMA) certificate under the relevant section, where applicable.
- All existing vendors currently providing goods, works, or services to ChildFund Zambia and who wish to be considered for future contracts are hereby required to reapply and submit the full set of required documentation in accordance with this prequalification process.
- Only suppliers who have been duly registered and successfully prequalified shall be eligible to participate in subsequent procurement processes.
