JOB TITLE: ACCOUNTS ASSISTANT Location: Chambishi, Copperbelt Province
Reports To: Accountant / Finance Manager / Operations Manager
Employment Type: Full-Time
Salary Range: TBA
1. JOB SUMMARY
We are looking for an honest, detail-oriented Accounts Assistant to manage daily accounting tasks including receipts, invoicing (Smart Invoice), reconciliations, petty cash, and statutory compliance. The ideal candidate must understand ZRA Smart Invoice and be able to work without supervision.
2. KEY RESPONSIBILITIES ; Receipts & Invoicing Issue official receipts immediately upon receiving payments (cash, Airtel/MTN Money, bank transfer)Issue ZRA Smart Invoices with QR code for all sales.Validate all incoming expense receipts for authenticity (TPIN, VAT, QR)Enforce No Receipt = No Reimbursement policy B. Bookkeeping Record daily transactions in QuickBooks / Sage / Pastel / Excel Maintain cashbook, petty cash book, sales ledger and purchase ledger File all accounting documents chronologically (6-year retention as per ZRA)C. Reconciliations Perform daily bank reconciliations, Reconcile supplier and customer accounts weekly. Reconcile petty cash float Statutory Compliance Prepare and file PAYE, NAPSA, NHIMA, Withholding Tax, VAT returns. Ensure all VAT claims are supported by valid Smart Invoices, Liaise with ZRA and auditors when required. Process retirements within 48 hours Prepare payment vouchers with 3-way matching (LPO, GRN, Invoice) Reporting Prepare daily cash position report
REQUIREMENTS & QUALIFICATIONS
Diploma in Accountancy / ZICA Technician / ACCA Level 2 / CIMAGrade 12 Certificate with 5 credits including Maths and English Experience: Minimum 1-2 years experience as Accounts Assistant / Cashier / Bookkeeper Experience in SME, retail, logistics, or mining supply company is added advantage Technical Skills - MUST HAVE: Knowledge of ZRA Smart Invoice - mandatory Proficiency in QuickBooks, Sage Pastel, or Excel Advanced (VLOOKUP, PivotTables)Understanding of double-entry bookkeeping Ability to prepare bank reconciliation independently Knowledge of VAT (16%), PAYE, NAPSA, NHIMA, Must be based in or willing to relocate to Chambishi/Kitwe\/Kalulushi/Mufurila/Chingola
