Position Details
Location: Lusaka, Zambia
Reports to: HR & Admin Manager
Department: Administration
Purpose of the Role
The purpose of this role is to provide comprehensive and cohesive management of the entire Emerging Cooking Solutions (ECS) fleet across Zambia. While based in Lusaka, the Fleet Supervisor has full oversight of vehicles in both Lusaka and Ndola, including cars, motorcycles, tuk-tuks, and trucks. The role requires an experienced, detail-oriented professional with strong skills in planning, coordination, and vehicle management. Vehicles are a critical enabler for ECS operations, and this role ensures they remain safe, reliable, compliant, and cost-effective.
Key Responsibilities
- Fleet Operations & Scheduling: Oversee all ECS vehicles across Lusaka and Ndola.
- Directly manage scheduling in Lusaka; coordinate with Ndola staff for local allocation; oversee biomass truck with central reporting responsibility.
- Maintenance & Compliance: Establish and enforce preventive maintenance schedules, maintain meticulous records of servicing, registration, insurance, fitness, and daily/weekly checklists; ensure zero lapses in compliance.
- Tracking & Monitoring: Ensure all ECS vehicles have operational GPS trackers; cross-check GPS data against routes, logbooks, and consumption; establish manual interim tracking systems, transitioning to automated systems.
- Incidents & Insurance: Hold full oversight of incidents; engage with police, insurance companies, and workshops for claims and repairs; ensure timely resolution and maintain incident logs.
- Driver Management & Training: Directly manage Lusaka-based drivers; conduct induction, refresher, and safety training; maintain driver records; coordinate with Ndola HR & Admin Officer for consistency across Zambia.
- Reporting & Systems Development: Actively design and maintain fleet management systems to track vehicle usage, incidents, and compliance; provide systematic monthly reports and immediate escalation of irregularities.
- Cost Management & Efficiency: Monitor and reconcile fuel/maintenance costs; reduce avoidable expenditure; provide lifecycle cost recommendations.
Qualifications & Experience
- Must have a Bachelors in Transport and Logistics or related field·
- Must have a Minimum 3 years’ experience in fleet, transportation and logistics Management
- Valid driver’s license for cars and motorcycles (truck license or ability to obtain is an advantage).
- Excellent knowledge of Zambian road traffic regulations and road safety best practices
- Practical mechanical knowledge and ability to manage maintenance needs.
- Strong IT literacy with experience in building digital systems, online reporting, and fleet management software.
- Proficiency in Excel, GPS/fleet tracking platforms, and reporting systems.
- Proven ability to design, implement, and manage fleet systems.
- Able to maintain good working relationships with team members while retaining high levels of confidentiality and discretion
- Ability to communicate fluently in English
- Must be a member of Zambia Chartered Institute of Logistics and Transport (ZCILT)
Competencies
- Strong organizational and planning skills.
- Detail-oriented with meticulous record-keeping.
- Digitally literate with advanced IT/fleet management systems knowledge.
- Analytical and problem-solving mindset.
- Proactive systems-builder, not just reactive reporter.
- Integrity, accountability, and professionalism.
- Strong interpersonal skills for managing drivers and coordinating across sites.
